Office Manager/Administrative Manager

Who is CorDx？   

 

CorDx a multi-national biotech organization focused on pushing the limits of innovation and supply in global health. With over 2,100 employees across the world, serving millions of users in over 100 countries, CorDx delivers rapid testing and point-of-care medical device solutions used in the detection of infectious disease such as COVID-19, pregnancy, drugs of abuse, biomarkers, and more. CorDx is at the cutting edge of technology, artificial intelligence, and data science with the goal of delivering diagnostic solutions to some of the most critical questions in healthcare.

Position Summary

The Office Manager / Administrative Manager is responsible for overseeing the daily administrative operations of the organization while ensuring efficient office management, operational support, and cross-functional coordination across departments. This position plays a key role in maintaining an organized, productive, and compliant workplace by supporting executive leadership, managing administrative processes, coordinating facilities and vendor relationships, and assisting with company-wide operational initiatives.

Within a biotechnology and medical device environment, the Office Manager / Administrative Manager will collaborate closely with Human Resources, Finance, Regulatory Affairs, Quality Assurance, Operations, Supply Chain, Sales, and Executive Leadership to ensure administrative functions support the company's business objectives and regulatory expectations.

Key Responsibilities

• Oversee the day-to-day administrative operations of the office to ensure an efficient and professional work environment.
• Manage office facilities, equipment, supplies, and vendor relationships to support uninterrupted business operations.
• Coordinate office maintenance, repairs, security access, and facility-related services.
• Support executive leadership with administrative projects, scheduling, meeting coordination, travel arrangements, and special initiatives.
• Develop, implement, and maintain office policies, administrative procedures, and operational best practices.
• Coordinate onboarding logistics for new employees, including workspace preparation, office supplies, badges, and equipment in collaboration with Human Resources and Information Technology.
• Partner with Human Resources to support employee communications, company events, training coordination, and employee engagement initiatives.
• Assist with company document management by maintaining organized electronic and physical filing systems in accordance with company record retention policies.
• Coordinate internal meetings, conferences, company events, and executive presentations.
• Manage relationships with external vendors, service providers, landlords, and office contractors.
• Review administrative invoices and coordinate with the Finance department regarding purchase requests, expense documentation, and vendor payments.
• Monitor office budgets and administrative expenditures while identifying opportunities for cost savings and operational improvements.
• Support cross-functional teams by assisting with administrative coordination for Regulatory Affairs, Quality Assurance, Operations, Sales, Marketing, and Supply Chain activities.
• Assist with organizing company compliance documentation and administrative records supporting audits, inspections, and regulatory activities.
• Promote a professional, collaborative, and service-oriented office environment while providing exceptional internal customer service to employees and visitors.
• Identify opportunities to improve administrative workflows, increase efficiency, and support organizational growth.
• Perform additional administrative and operational responsibilities as assigned by leadership.

• Bachelor's degree in Business Administration, Management, Healthcare Administration, or a related field preferred.
• Minimum of 3–5 years of experience in Office Management, Administrative Management, Executive Administration, or Operations Management.
• Previous experience supporting executive leadership within a biotechnology, medical device, healthcare, pharmaceutical, life sciences, or other regulated industry is strongly preferred.
• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong organizational, project management, and time management skills.
• Excellent verbal and written communication skills with the ability to interact professionally across all organizational levels.
• Experience coordinating cross-functional projects and working collaboratively with multiple departments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration platforms such as Microsoft Teams, Google Workspace, or similar systems.
• Experience managing office vendors, facilities, contracts, purchasing, and administrative budgets.
• Strong problem-solving, decision-making, and organizational planning skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive business information.
• Detail-oriented with strong documentation and recordkeeping abilities.
• Self-motivated, proactive, and capable of working independently with minimal supervision.
• Experience supporting regulatory, quality, or compliance documentation within an FDA, ISO 13485, MDSAP, CLIA, CAP, or other regulated environment is a plus.
• Experience with ERP, procurement, or document management systems is preferred.
• Bilingual English and Mandarin is a plus.
• Experience working within a biotechnology, diagnostics, medical device, IVD, or healthcare organization is a plus.
• Familiarity with FDA regulations, ISO quality systems, and regulated documentation practices is a plus..
• Experience supporting executive leadership and cross-functional business operations.
• Knowledge of office administration best practices, vendor management, facilities coordination, and business process improvement.

• Competitive compensation package.
• Comprehensive medical insurance.
• 401(k) plan.

Equal Opportunity Statement: We are an equal opportunity employer committed to inclusion and diversity. We do not discriminate based on race, gender, religion, sexual orientation, age, color, marital status, veteran status, disability status, national origin, or any other protected characteristic.