Part Time Office Manager

Administrative Assistant

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.

Responsibilities include managing daily activities of the SSS office, maintaining databases and participant files, generating reports, scheduling appointments and events, overseeing event planning duties, maintaining ledgers of expenditures, handling routine office activities, preparing departmental and institutional reports, supervising work-study students, opening and distributing mail, logging correspondence and service forms, maintaining office calendars, and composing, checking, and proofreading outgoing correspondence.

Required qualifications include an associate's degree preferred, minimum two years of experience in an academic environment or related field, supplemented by considerable secretarial experience in varied, complex office work, or an equivalent combination of training and experience. Individuals with a background similar to the SSS participants are highly preferred.

Knowledge, skills, and abilities include maintaining the office with minimum supervision, working closely with students, faculty, and staff, operating computer, copier, and other standard office equipment, being organized and handling multiple tasks, preparing and processing purchase orders, using small office equipment, using computers for data entry, word processing, and accounting purposes, extensive computer use in administrative areas with an emphasis on the BANNER student information system, strong oral and written communication skills, and independent judgment based on knowledge gained through the performance of responsible secretarial duties.