Procurement Analyst

Procurement Analyst

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the city delivers for New Yorkers in the 21st century. Follow us on social media @NYCOfficeofTech, and visit to learn more. At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology. The Procurement Analyst will handle the purchasing of goods and services, and processing procurement documents and contracts. Responsibilities will include but are not limited to:

• Coordinate and collaborate with all stakeholders in the procurement process.
• Prepare Pre-Solicitation review, Recommendation for Award, Reasonable Price and Responsibility Determinations and other documentation required by the NYC to support the procurement and contract award process.
• Prepare, review, and evaluate solicitation documents to ensure conformity to agency requirements and citywide standards and work with the program end users to develop solicitation requirements.
• Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes.
• Examine bid samples to determine compliance with specifications or bid standards.
• Make determinations for the most reasonable price in relation to market conditions.
• Make recommendations for small purchase awards, modifications, emergency purchases and extensions of time to contracts, as assigned.
• Consult with and advise program personnel on issues relating to procurement action.
• Analyze vendors past performance, financial status, and other factors to determine vendor responsibility.
• Utilize PASSPort, FMS and other systems for review, approval and processing of Responsibility Determinations, PSRs, RFAs RCAMs, and RFRs and other solicitation.
• Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, DCAS/DMSS Direct Order, Storehouse requisitions and various internal systems for managing procurement.
• Generate and perform tasks through PASSPort for oversight reviews and approvals.
• Review procurement documents for verification of scope of work/specifications for accuracy.
• Ensure compliance with all Procurement Policy Board Rules & other applicable rules and regulations.
• Support M/WBE initiatives and perform other related assignments and special projects as may be required.
• Conduct procurement-specific analyses to propose/determine M/WBE participation goals.
• Ensure compliance with Federal, State, local regulations, and laws for grant funding, MWBEs or capital funding.
• Research and identify goods required to be obtained through the Preferred Source method.
• Conduct open market research.
• Collaborate with vendors, programs, fiscal staff, and oversight agencies to address any procurement related issues to ensure prompt payment.
• Perform special projects and related work as required.

Hours/Shift: Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings.

Work Location: Brooklyn, NY