Virtual Assistant - Entry level (Remote)

About the job Virtual Assistant - Entry level (Remote)


The Virtual Assistant for the CEO is a dynamic role that requires the ability to anticipate needs, think critically, offer solutions to problems, and communicate both internally and externally with a high level of professionalism and confidentiality. As the Virtual Assistant you will report to the CEO and support the executive team in scheduling and follow-ups of tiered-level leadership meetings. You will need to work with a strong balance of openness and confidentiality as this role will maintain interactions both internally with leadership and private equity group, as well as, externally with customers.

Responsibilities:

• Scheduling meetings and maintaining agendas for board, executive, and department leadership meetings
• Capturing key meeting notes and distributing follow-ups
• Assist CEO in general calendaring and travel logistics

• Assist C-suit with miscellaneous ad-hoc project and tasks
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
• Sourcing and interviewing of potential external partners (speakers, trainers, etc)

Requirements:

• Familiarity with Asana or the ability to learn a new project management tool
• Familiarity with Slack or the ability to learn a new communication platform
• Familiarity with Microsoft office suite
• 4 years' experience in administrative role reporting directly to upper management.
• Superb written and verbal communication skills.

• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Desired skills:

• Excellent written communication
• Ability to keep information, tasks, and follow-ups organized
• Ability to maintain confidential information

• Robust and flexible problem-solving skills
• Ability to work independently and execute projects with minimal direction

Experience:

• 1 2 years' experience managing Executive Assistant type tasks virtually

Work Model: Remote position, able to work in the office but not mandated (Brooklyn, NY). Attend mandatory quarterly company meetings in-person at New York City HQ (paid for by the company).
Additional job requirement: This job position requires in-person work as stated above, and therefore as company policy, you must be fully vaccinated against the COVID-19 virus. Proof of vaccination will be requested before your first in-person work assignment.
Here are just a few elements of our culture that you can look forward to:

• An inclusive environment amplifies our employees' voices in fundamental conversations
• A staff of ambitious people who want to set roots down with us and advance in their career
• Ongoing Diversity, Equity & Inclusion training
• Volunteer and mentorship opportunities with various NYC-based organizations
• A safe space to let your ideas be heard and truly make an impact in the type of day-to-day you have always wanted
• Sustainability initiatives like composting, recycling and clean energy - and pursuing B-Corp certification!
• Shared core values among staff who are passionate about what they do

Some benefits & Perks:

• Health, dental, vision and life insurance
• 401(k) matching
• Short and long-term disability
• Paid parental leave
• Quarterly product allowance + product discount (70% off!)
• Paid vacation, sick and holiday time
• Classpass
• Headspace
• EAP
• Paid volunteering hours