Accounts Payable Manager

Job Description

Job Description

Description:

Avion Hospitality is seeking an experienced and collaborative Accounts Payable Manager to lead our centralized Accounts Payable function supporting a growing portfolio of more than 40 Marriott, Hilton, and Hyatt hotels across the United States.

Reporting to Corporate Finance leadership, this role is responsible for overseeing the complete invoice-to-payment lifecycle while ensuring timely vendor payments, strong internal controls, process consistency, and exceptional customer service for both internal and external stakeholders. The Accounts Payable Manager will lead a team of AP professionals, champion process improvements, and help scale our finance operations as Avion continues its growth.

If you thrive in a fast-paced, multi-entity hospitality environment and enjoy building efficient processes, developing people, and driving operational excellence, we'd love to meet you.

What You'll Do

Accounts Payable Operations

• Lead the full-cycle accounts payable process across all managed hotels, including invoice receipt, coding, approval routing, payment processing, and vendor communication.
• Ensure timely, accurate, and compliant payment processing while maintaining exceptional service for hotel teams and vendors.
• Monitor AP aging, payment schedules, and cash management priorities across multiple entities.
• Own the month-end Accounts Payable close process, including accruals, reconciliations, open-item reviews, and cutoff accuracy.

Systems & Process Leadership

• Serve as the business owner for the M3 Accounts Payable module, Foodbuy procurement platform, OneSource invoice management system, Paymerang payment platform, and Expensify expense reporting system.
• Partner with Finance, Operations, IT, and third-party vendors to improve workflows, resolve system issues, and maximize system capabilities.
• Drive automation, standardization, and continuous improvement initiatives that improve efficiency, accuracy, and scalability.
• Develop, maintain, and continuously improve Accounts Payable Standard Operating Procedures (SOPs).

Team Leadership

• Lead, coach, and develop a high-performing Accounts Payable team.
• Assign and balance hotel portfolios while monitoring workloads and performance.
• Provide ongoing coaching, performance feedback, and professional development opportunities.
• Foster a culture of accountability, collaboration, continuous improvement, and outstanding customer service.

Compliance & Internal Controls

• Maintain vendor master data integrity, including vendor onboarding, W-9 collection, and periodic vendor audits.
• Ensure accurate 1099 reporting and year-end compliance across all managed entities.
• Maintain strong internal controls, approval workflows, and segregation of duties.
• Support corporate, ownership, and external audit requests.

Hotel Transitions & Business Partnership

• Lead Accounts Payable activities for new hotel transitions, including system implementation, workflow configuration, vendor migration, onboarding, and training.
• Serve as the primary escalation point for hotel Controllers, General Managers, vendors, procurement partners, and internal departments regarding Accounts Payable matters.
• Partner closely with Accounting, Treasury, Operations, Procurement, and hotel leadership to deliver a seamless AP experience across the organization.

Requirements:

What We're Looking For

• Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent professional experience).
• Five or more years of progressive Accounts Payable experience, including at least two years in a supervisory or management role.
• Hospitality, hotel management, or multi-property/multi-entity accounting experience strongly preferred.
• Experience with M3 Accounting, Foodbuy, OneSource, Paymerang, and Expensify is highly desirable.
• Strong understanding of Accounts Payable best practices, internal controls, vendor management, and month-end close procedures.
• Working knowledge of 1099 reporting, sales and use tax fundamentals, and financial compliance.
• Advanced Microsoft Excel skills with the ability to analyze high-volume financial data.
• Proven ability to improve processes, implement operational efficiencies, and leverage technology to enhance performance.
• Excellent organizational, communication, and leadership skills with the ability to prioritize competing deadlines in a fast-paced environment.
• A collaborative leader who values accountability, continuous improvement, and delivering exceptional support to internal and external customers.