Office Administrator

Job Description

Job Description

Title: Office Administrator

Employment Type: Contract (3+ Months)

Compensation Range: $25 per Hour

Location: Pittsburgh, PA

Work Schedule: 40 hours/week M-F

Industry: Consumer Goods / Beverage Distribution

Company Overview

Red Bull Distribution Company (RBDC) supports the sales and distribution of Red Bull products through regional and branch operations. The organization operates in a fast-paced distribution environment requiring close collaboration across Sales, Operations, Finance, Human Resources, and branch leadership.

Position Summary

The Office Administrator is responsible for providing general office support through a variety of clerical and administrative activities. This position supports the administrative needs of the General Sales Manager and branch operations while serving as a liaison between the local region and RBDC’s Finance and Human Resources Service Centers.

The ideal candidate is highly organized, professional, dependable, and capable of managing multiple priorities while supporting Finance, Human Resources, Sales, and day-to-day office operations.

Key Responsibilities

• Manage daily office administrative activities, including mail, FedEx and UPS deliveries and shipments, office supply ordering, office equipment maintenance, and general office operations.
• Support the General Sales Manager and administrative needs of branch operations, which may include multiple locations.
• Support the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System daily balancing function for assigned routes and ensure required documentation is collected.
• Partner with the Talent Business Partner to assist with questions regarding HR policies and procedures.
• Assist the Talent Department with new hire paperwork, timecard tracking, recruiting documentation, uniform ordering and tracking, and general HR process questions.
• Professionally answer incoming office phone calls and direct calls appropriately.
• Maintain accurate filing systems and follow applicable record retention policies.
• Plan, coordinate, and organize meetings and events.
• Code operating expenses and obtain General Sales Manager approval.
• Support Sales with Tell-Sell calling responsibilities where applicable.
• Follow applicable state and federal record retention and posting requirements.
• Collaborate across the organization and share administrative best practices.
• Maintain professional representation of the company and Red Bull brand.
• Perform additional duties as assigned.

Required Qualifications

• High School Diploma or GED.
• Strong verbal and written communication skills.
• Strong mathematical skills.
• Strong technical skills, including comfort with smartphone technology.
• Strong organizational skills with the ability to manage multiple priorities.
• Exceptional time management skills and punctuality.
• Proficiency with Microsoft Office.
• Fluent English communication skills.
• Ability to occasionally lift and/or move up to 25 pounds.
• Ability to work within an operational environment that may include exposure to moving mechanical equipment, outdoor weather conditions, and moderate noise levels.

Preferred Qualifications

• Previous office administration or office management experience.
• Previous customer service experience.
• Previous Human Resources administrative experience.
• Previous accounting or Finance support experience.
• Direct Store Delivery (DSD) experience.
• Route accounting experience.
• Experience with the Encompass Route Accounting System.
• Additional language skills.