Executive Assistant

At Tactile Medical, we specialize in developing at-home therapy devices to treat lymphedema, chronic venous insufficiency and respiratory illnesses.

Position Summary

The Executive Assistant is responsible to provide support to the executive team member and other key stakeholders while performing all job duties adhering to HIPAA requirements.

Accountabilities & Responsibilities

• Screen and respond calls to key stakeholders as requested
• Gather, prepare and produce high quality reports, presentations and other documents or information as requested
• Prepare for meetings and conferences (notice, agenda, pre-work, follow-up). Handle space procurement issues, obtain the necessary equipment, and make food service arrangements within established budget. Transcribe meeting minutes and distribute as necessary
• Plan and execute team meetings with multiple participants. Manage pre- and post-event activities to ensure all sessions are well coordinated and executed with high impact
• Coordinate lodging, travel arrangements and prepare itineraries for Executive team and Board of Directors
• Handle financial administrative tasks related to corporate card use and expenses, and process departmental invoices
• Accurately review and expediently process legal agreements and corresponding documents
• Partner with marketing team members to successfully execute events, conferences and meetings
• Act as liaison for leadership team and other internal team members, and as key contact for high-level partner and internal executive contacts
• Prioritize and organize multiple, sometimes competing requests for time and attention, and successfully navigate through to execution of high quality, timely deliverables
• Manage the Executive’s calendar, assist in efficient time utilization and balance multiple priorities
• Greet Executive’s guests and visitors, directing them to appropriate person in area(s)

Education & Experience

• Bachelor’s degree preferred
• 4-6 years’ experience working as an executive assistant in a fast-paced environment

Knowledge & Skills:

• Excellent written and verbal communication skills
• Exceptional organizational skills, with a high attention to quality and detail
• Strong initiative, follow through and ability to anticipate needs
• Superior knowledge in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn various software programs quickly
• Demonstrated successful project management skills
• Ability to effectively manage multiple, competing priorities in a fast-paced, results-driven environment
• Ability to work independently and be resourceful, anticipating and communicating potential issues
• Strong customer focus and approachability
• Critical thinking, analytical and problem-solving skills
• Ability to learn quickly and acquire knowledge of organizational operations, procedures, and staff
• Ability to effectively manage time-sensitive, confidential information with professionalism, confidentiality and speed
• Adaptability and flexibility, with a willingness to collaborate in a team environment
• Demonstrated successful experience with Investor Relations
• Ability to handle all interactions with poise, tact and professionalism

Competencies

• Change Agent
• Planning
• Communication
• Process Management
• Priority Setting
• Peer Relationships
• Problem Solving
• Flexible
• Teamwork

Our total compensation package includes medical, dental and vision benefits, retirement benefits, employee stock purchase plan, paid time off, parental leave, family medical leave, volunteer time off and additional leave programs, life insurance, disability coverage, and other life and work wellness benefits and discounts. Benefits may be subject to generally applicable eligibility, waiting period, contributions, and other requirements and conditions.

Below is the starting salary or hourly range for this position, although offers may differ based on the candidate's location, job-specific knowledge, skills and experience.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Tactile Medical’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.