Accounts Payable Specialist

Accounts Payable (AP) Specialist

Accounts payable (AP) specialist is responsible for assisting with the financial transactions related to vendor invoices, payments and expenses, various reconciliations, and special projects as assigned.

Reasonable Accommodations Statement - To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s):

• Processing invoices, ensuring invoices are accurate and timely
• Coding invoices and resolving coding errors
• Resolving EDI invoices errors
• Matching invoices to purchase orders using 2-way and 3-way match
• Reconciling discrepancies between goods receipt and invoices for material and shipping charges
• Resolving any discrepancies in vendor statements ensuring receipt of invoices and credits
• Completing transactions and reporting related to direct or drop shipments including proforma invoicing, cost adjustments, etc.
• Communicating with vendors resolving any issues related to payments or invoices
• Obtain and maintain information related to new vendor set up and vendor updates
• Preparing payments and approval for vendor payments ensuring payments are accurate and on time
• Monitoring expenses and analyzing invoices and expense reports
• Managing email by responding promptly and professionally to inquiries in the various accounts payable email boxes
• Assisting with month-end closing by participating in activities related to accounts payable, such as accruals and reconciliations

Additional Essential Functions - Attendance/Punctuality Is consistently at work and on time; ensures work responsibilities are covered when absent. Arrives at meetings and appointments on time.

Work Location: This work is critical to be conducted at the assigned office, with remote work on Monday and Friday at manager discretion.

Prime Source Company Competencies (Below are the Core Competencies of Prime Source Building Products Inc. These competencies make our company who we are today. ):

• Customer Focus
• Action Oriented
• Ethics & Values
• Integrity & Trust
• Problem Solving
• Time Management

Job Specific Competencies To perform the job successfully, an individual should demonstrate the following competencies:

• Decision Quality
• Functional/Technical Skills
• Informing
• Learning on the Fly
• Organizing
• Patience
• Self-Development

Skills & Abilities

Education: • Associate's or equivalent degree or experience• Minimum 5 years related AP experience

Computer Skills: • Strong PC skills including Windows, MS office suite• Proficient in Excel - able to create and update spreadsheets including v-lookups and pivot tables• SAP experience required• iPayables/Docuphase (Invoiceworks) and Concur experience preferred

Other Requirements: • Strong mathematical skills• Understanding of basic principles of finance, accounting, and bookkeeping• Superb time management skills and detail orientation• Ability to maintain confidentiality of company information