Parts Specialist

Parts Specialist

The Parts Specialist plays a critical role in supporting the maintenance and operation of a large fleet of cranes, trucks, and trailers. This individual is responsible for sourcing and purchasing parts, maintaining accurate inventory records, coordinating with suppliers, and ensuring mechanics have the necessary parts to keep equipment running safely and efficiently.

Responsibilities

• Create, process, and manage purchase orders from sourcing through receipt.
• Procure parts for cranes, trucks, trailers, and other heavy equipment to support maintenance and repair operations.
• Build and maintain strong relationships with vendors to ensure timely delivery, competitive pricing, and reliable service.
• Receive and verify incoming shipments, ensuring parts are accurate, complete, and meet quality standards.
• Maintain accurate inventory records and track parts usage through the company's ERP and inventory management systems.
• Work closely with mechanics and shop personnel to identify parts needs and ensure equipment downtime is minimized.
• Monitor inventory levels and proactively reorder critical items to prevent shortages.
• Maintain organized parts storage areas and ensure inventory information is accurate and up to date.
• Generate reports and perform data entry related to purchasing, inventory, and vendor activity.
• Support ongoing efforts to improve inventory control, purchasing processes, and operational efficiency.

Essential Skills

• Experience purchasing and sourcing parts for heavy equipment, trucks, trailers, fleet vehicles, or industrial equipment.
• Strong understanding of mechanical, hydraulic, electrical, and OEM replacement parts.
• Experience creating and managing purchase orders and working directly with suppliers and vendors.
• Proficiency with ERP, purchasing, inventory management, or warehouse management systems.
• Ability to build strong working relationships with vendors, mechanics, and internal stakeholders.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to prioritize multiple requests in a fast-paced environment and respond with urgency.
• Working knowledge of inventory control and parts receiving processes.
• Self-motivated with the ability to work independently and take ownership of responsibilities.

Additional Skills & Qualifications

• Forklift experience is a plus.
• Minimum 2 years of experience in purchasing.
• Understanding of truck, trailer, heavy equipment, hydraulic, and electrical components.
• Minimum 2 years of working with an ERP system.
• Experience with SAP and NextGen is preferred.
• Forklift certification is beneficial.
• Experience working within equipment rental environments is advantageous.

Work Environment

This is a fully onsite position with hours generally beginning between 7:00 AM and 8:00 AM. The typical workweek ranges from 40-50 hours, averaging approximately 45 hours. The work environment is a mix of office, warehouse, and shop settings, with frequent interaction with mechanics, vendors, and operations personnel. The atmosphere is fast-paced, supporting a large fleet of crane, truck, and trailer equipment. Employees benefit from a comprehensive package including 401(k) with matching, dental insurance, health insurance, paid time off, and vision insurance. This role offers high autonomy, visibility within the organization, and the opportunity to directly impact fleet uptime and operational efficiency.

Job Type & Location

This is a Contract to Hire position based out of Hillsboro, OR.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)