Administrative Assistant

Administrative Assistant

Brock & Scott has been a trusted leader in the financial services and real estate industry for over 25 years with a commitment to helping our clients succeed. Our attorneys and staff drive solutions that create value and results to achieve client goals and help them accomplish more. Through multiple offices across our geographic footprint, we work as one team, at our best each day, putting our clients' interests first.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In principle and in practice, Brock & Scott values and seeks inclusion and diversity within our community. Brock & Scott is committed to providing a welcoming and equitable environment with opportunities for engagement regardless of individual thought, sexual orientation, gender identity and expression, culture, ethnicity and experience.

Job Summary: We are seeking a highly organized and professional individual to support the daily operations of our office. The ideal candidate will be responsible for ensuring the office runs smoothly by performing a variety of clerical, administrative, and customer service tasks. Prior legal experience is a plus, but not required.

Key Responsibilities:

• Oversee clerical tasks, including sorting and sending mail and other communications in a timely and professional manner
• Respond to requests and resolve office-related malfunctions efficiently
• Maintain inventory of office supplies and reorder as necessary
• Maintain and organize physical and digital files
• Greet and assist visitors upon arrival at the office
• Ensure smooth and effective daily office operations
• Provide general administrative support, including updating and sorting files, drafting and proofreading correspondence

Position Requirements:

• Strong verbal and written communication skills
• Excellent organizational and time management abilities
• Strong customer service skills and a friendly demeanor
• Analytical and problem-solving skills
• High attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• High school diploma or GED required; associate's degree preferred
• 13 years of relevant experience in an office setting, ideally in an administrative or clerical role
• Prior legal experience is a plus but not mandatory

Compensation Details: $18-$22/hr. The compensation amount is not guaranteed. Individual compensation is based on various factors unique to each candidate. This amount is what we reasonably believe we will pay for the position, however, offer amounts may vary based on factors such as geographic location, experience, and qualifications.

Benefit Details: Brock & Scott, PLLC offers an attractive benefit package to full-time employees on the 1st of the following month of hire. The insurance portion includes medical, dental, voluntary life, voluntary vision, and critical illness, all at competitive rates. At the 90-day introductory period, the Firm also provides a basic life insurance policy in the amount of one time your annual salary (with a minimum of $25,000 and a maximum of $200,000.00) at no cost. Full-time employees receive paid holidays, including six (6) firm-recognized holidays and one (1) Day of Observance, as well as a PTO package of 12 days per year. PTO accrues monthly and is credited on the 15th of each month, in accordance with firm policy. PTO benefits increase after 2 years of employment and again after 5 years of employment. After six months of service, employees over the age of 21 become eligible to participate in the firm's 401(k) plan at the beginning of the next quarter.

Non-Exempt

Full-Time

Brock & Scott, PLLC - New Jersey