Executive Assistant

Scion Nonprofit Staffing has been engaged to conduct a search for an Executive Assistant for a respected mission-driven affordable housing and community development organization. This is an temporary, hybrid opportunity based in St. Paul, Minnesota , supporting executive leadership in a fast-paced and collaborative environment.

POSITION OVERVIEW

The Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative and board support while ensuring seamless day-to-day operations. This role supports multiple C‑suite leaders, manages executive communications, coordinates board and committee activities, and helps drive organizational efficiency. The ideal candidate is highly organized, proactive, discreet, and thrives in a dynamic environment where priorities shift frequently.

PERKS

$34–$38 per hour , depending on experience Hybrid work schedule with opportunities for in‑office collaboration Gain valuable experience supporting executive leadership at a respected mission‑driven organization Equipment provided with a business casual work environment Opportunity to make an immediate impact in a collaborative, purpose‑driven team

RESPONSIBILITIES

Provide strategic administrative support to executive leadership, including complex calendar management, travel coordination, correspondence, presentations, and confidential communications. Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, board portal administration, and document retention. Manage executive communications by triaging emails, phone calls, legal notices, and other inquiries while ensuring timely follow‑up. Prepare reports, presentations, spreadsheets, and business documents while maintaining organized electronic and physical filing systems. Coordinate executive projects, research, expense reporting, and company documentation requiring approvals, signatures, and notarization. Support front office operations by assisting visitors, vendors, employees, and providing general administrative support as needed.

QUALIFICATIONS

Experience providing executive-level administrative support to C‑suite leadership and Boards of Directors. Strong organizational, project management, communication, and multitasking skills with exceptional attention to detail. Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word. Ability to manage confidential information with professionalism, discretion, and sound judgment. Notary Public certification or the ability to obtain certification shortly after hire.

COMPENSATION AND BENEFITS

This temporary opportunity offers a competitive hourly rate of $34–$38 per hour , based on experience. The position features a hybrid work schedule, company‑provided equipment, business casual attire, and the opportunity to support executive leadership at a highly respected mission‑driven organization.

ABOUT OUR FIRM:

Scion Nonprofit Staffing is an award‑winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction‑based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non‑biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner. #J-18808-Ljbffr Scion Staffing