Assistant Project Manager

Job Description

Job Description

The Assistant Project Manager supports the planning, coordination, administration, and execution of construction projects under the direction of the Project Manager. This position assists with project documentation, scheduling, contract administration, financial tracking, subcontractor coordination, safety compliance, and project closeout activities. The Assistant Project Manager works closely with project teams to help ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements.

RESPONSIBILITIES

Project Administration

• Assist in the development and maintenance of project schedules utilizing Critical Path Method (CPM) scheduling techniques.
• Support the Project Manager in coordinating project activities with owners, architects, engineers, subcontractors, suppliers, and regulatory agencies.
• Assist in preparing agendas, attending project meetings, and distributing meeting minutes and action items.
• Assist with the review and administration of contract documents and project correspondence.
• Support project reporting requirements, including daily, weekly, and monthly reports.

Document Control

• Maintain and distribute project documentation, including:
  • Requests for Information (RFIs)
  • Submittals
  • Contract Documents
  • Change Proposals
  • Change Orders
  • Architect's Supplemental Instructions (ASIs)
  • Architect/Engineer reports
  • Project cost reports
  • Closeout documentation
  • Punch list documentation
• Maintain accurate project logs, including:
• RFI Log
• Submittal Log
• Permit Log
• Document Distribution Log
• Change Proposal Log
• Change Order Log
• Addenda Log
• Safety Log
• Closeout Log
• Issues Log

Project Coordination

• Assist the Superintendent with implementation of job site procedures, notifications, signage, supplies, and equipment.
• Support coordination of subcontractors, vendors, and project stakeholders to maintain project schedules and workflow.
• Identify potential conflicts and collaborate with project team members to facilitate timely resolution.
• Assist in material procurement tracking and coordination.
• Support review and processing of subcontractor change requests and change orders.

Financial and Contract Administration

• Assist with review of pay applications and supporting documentation.
• Read and interpret project financial and contract documents, including AIA G702 and G703 forms.
• Support project cost tracking and financial reporting activities.
• Assist the Project Manager with project financial closeout activities.

Quality, Safety, and Compliance

• Support implementation and monitoring of project safety requirements and company safety programs.
• Assist in obtaining permits and coordinating inspections with applicable authorities.
• Participate in punch list development, tracking, and completion activities.
• Promote compliance with contractual, regulatory, and company requirements.

Additional Responsibilities

• Assist in the preparation and review of scopes of work.
• Provide project feedback and recommendations for process improvement.
• Assist with training and mentoring Project Engineers and other assigned team members.
• Perform other duties as assigned.

REQUIREMENTS AND SKILLS

• Associate's or Bachelor's degree in Construction Management, Civil Engineering, Architecture, Project Management, or a related field preferred.
• Three (3) to five (5) years of experience in construction project management, project engineering, or a related role preferred.
• Experience with project coordination, document control, cost tracking, and field operations preferred.

• Knowledge of construction project management principles and practices.
• Ability to read and interpret construction drawings, specifications, contracts, and project documents.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Effective verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite.
• Experience with construction management software; Procore preferred.
• Ability to support change management processes and procurement activities.

Certifications

• OSHA 10 preferred.
• OSHA 30 preferred.
• Additional industry certifications such as LEED, PMP, CMIT, or related credentials are desirable.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Ability to stand, walk, climb, bend, and perform tasks on active construction sites.
• Ability to lift and carry up to 50 pounds occasionally.
• Ability to sit for extended periods while performing computer-based work.
• Ability to operate a computer, telephone, copier, and other standard office equipment.
• Ability to work in indoor and outdoor environments and varying weather conditions.
• May be exposed to dust, noise, vibration, heavy equipment, moving machinery, and changing weather conditions while on construction sites.
• Required to wear personal protective equipment (PPE) including hard hat, safety glasses, high-visibility vest, and safety footwear when visiting project sites.
• Must comply with all company and project-specific safety requirements.

TRAVEL REQUIREMENTS

• Regular local travel between project sites, client locations, and company offices as required.
• Occasional overnight travel may be required based on project needs.
• Must possess and maintain a valid driver's license and acceptable driving record.
• Travel requirements may vary based on project assignments and business needs.

COMPETENCIES

• Accountability: Accepts responsibility for assigned work, meets commitments, follows through on obligations, and maintains accuracy and quality standards. Takes ownership of outcomes and learns from feedback.
• Adaptability: Adjusts effectively to changing priorities, project requirements, schedules, and business needs. Maintains effectiveness in a dynamic construction environment.
• Communication: Clearly and professionally conveys information verbally and in writing. Actively listens, shares relevant information, and promotes understanding among project stakeholders.
• Collaboration: Builds and maintains productive working relationships across project teams. Actively contributes to team success by sharing knowledge, supporting others, and fostering cooperation.
• Continuous Improvement: Identifies opportunities to improve processes, workflows, quality, efficiency, and project outcomes. Supports implementation of best practices.
• Customer Focus: Responds promptly and professionally to the needs of clients, subcontractors, vendors, and internal stakeholders. Strives to exceed expectations while balancing project objectives.
• Decision Making: Evaluates available information, considers risks and impacts, and makes sound recommendations or decisions in a timely manner.
• Developing Others: Shares knowledge, provides guidance, and supports the development of less-experienced team members. Encourages learning and continuous improvement.
• Initiative: Proactively identifies tasks, opportunities, and potential issues. Takes appropriate action without waiting for direction and follows through to completion.
• Integrity and Trust: Acts ethically, honestly, and professionally. Demonstrates consistency between words and actions while maintaining confidentiality and earning the trust of others.
• Planning and Organizing: Effectively prioritizes work, manages multiple responsibilities, and utilizes resources efficiently to meet project objectives and deadlines.
• Problem Solving: Analyzes situations, identifies root causes, evaluates alternatives, and recommends practical solutions to support project goals.
• Project Coordination: Coordinates activities among project teams, subcontractors, consultants, and clients to support project execution and successful outcomes.
• Relationship Management: Builds constructive relationships with internal and external stakeholders. Maintains credibility, professionalism, and positive working partnerships.
• Results Orientation: Focuses on achieving objectives and delivering high-quality work. Demonstrates persistence in overcoming obstacles and meeting project deadlines.
• Safety Awareness: Demonstrates a strong commitment to workplace safety by following policies, procedures, and industry best practices.
• Technical Expertise: Maintains and applies knowledge of construction processes, project management principles, contracts, scheduling, and construction technology to support successful project delivery.

DISCLAIMER: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Management reserves the right to modify, add, or remove duties and to assign other responsibilities as business needs dictate. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position. The employee must be able to perform the essential functions of the position satisfactorily and safely, with or without reasonable accommodation. Nothing in this job description is intended to create a contract of employment, express or implied, or to alter the at-will employment relationship where applicable by law. The Company is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to any protected status under applicable federal, state, or local laws.

The posted salary range reflects the full pay range for this position. Compensation offered to the selected candidate will be commensurate with their relevant experience, qualifications, skills, and education, as well as other job-related factors and internal equity considerations.