Executive Assistant/Office & Community Manager

Role Overview

We are seeking a highly capable, proactive Executive Assistant who will split time between direct executive support and internal operations across the local office and HR organization. This role requires exceptional organization, speed, judgment, and professionalism, along with a positive, high-energy attitude that helps elevate office culture.

This is not a task-based administrative role. The ideal candidate anticipates needs, moves quickly across systems, communicates clearly, and acts as a trusted partner to senior leadership.... And serves as the office Community Manager, owning the day-to-day experience, energy, and connectivity of the workplace.

Key Responsibilities

Executive Support (50%)

• Manage calendars, scheduling, and meeting logistics with strong prioritization and urgency
• Actively clear the way for meetings by preparing agendas, pre-reads, follow-ups, and coordinating across stakeholders
• Draft, proofread, and edit emails, internal communications, and documents with a high bar for grammar, clarity, and tone
• Handle confidential and sensitive information with discretion and professionalism

Office Operations, HR & Internal Projects (50%)

• Support HR-related coordination, including handling sensitive employee information and documentation
• Assist the CFO and finance team with scheduling, coordination, and administrative project support
• Own day-to-day office operations and facilities coordination
• Drive office culture initiatives, events, and experiences that improve morale and engagement
• Support internal, cross-functional projects with strong follow-through

Required Skills & Qualifications

Must-Have Capabilities

• Positive, high-energy attitude that brings enthusiasm and professionalism to the office
• Highly organized and detail-oriented, able to manage multiple priorities at speed
• Extremely systems-savvy and agile; able to quickly learn and navigate tools, logins, calendars, and software independently.
• Fast, proactive, and anticipatory
• Exceptional written communication skills with strong grammar, editing, and proofreading ability
• Trustworthy and discreet, particularly with HR and executive-level information
• Strong team player who works well across departments and personalities

Experience

• Prior experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior leaders
• Experience in fast-paced, professional environments preferred
• We use google workplace (GMAIL, DOCs,Sheets) so experience with this is a big plus.

Traits We Value Highly

• Strong judgment and situational awareness
• Comfort pushing back appropriately and asking clarifying questions
• Ability to operate two steps ahead of leadership
• Calm under pressure and adaptable when plans change
• Pride in creating order, clarity, and momentum

What Success Looks Like

• Executives feel supported, prepared, and unblocked
• The local office feels organized, energized, and well-run

Why ASD?

Founded in 1987, Automated Systems Design, Inc. (ASD) is a nationwide provider of design, engineering, and project management services for workplace technology. Our mission is to help our clients create, manage, and support technology-enabled spaces. We are fortunate to be in such a rapidly evolving and expanding industry; this provides ample opportunities for our business -and the people who make it all possible- to grow.


Benefits

• 100% Paid Medical and Dental
• Up to dollar-for-dollar 401 (k) matching (you are eligible for this after your 90-day waiting period)
• 15 days of PTO in your first two years and more with tenure
• Family 1st motto and belief
• Promotions and room for growth within

Our People & Culture

ASD's culture empowers our people to be who they are, contribute honestly, and make a difference individually and collectively. Prioritizing diversity enables us to leverage different ideas and unique perspectives to bring more creative and innovative solutions to everything we do.

Who We Are

ASD® is committed to providing our AASDIs, customers, vendors, and associates with the highest level of professionalism. To do so, our team is trained to embody the following core values and use them as a guide when making decisions every day.

Trust

We are known for our candor and integrity, give our best effort, and expect the best in others.

Respect

We treat people with high regard, independent of status or stance, to build enduring and mutually beneficial relationships.

Attitude

We inspire others with our positive perspective and have an unwavering thirst for excellence.

Commitment

We care intensely about the success of our clients and exhibit a bias towards action.