Accounting Specialist

Benefits:

401(k)

Employee discounts

Paid time off

Position Summary

Accounting Specialist is responsible for accurately entering, maintaining, and verifying financial data within the company's accounting systems. This position supports the accounting department by processing invoices, recording transactions, maintaining vendor and customer records, and assisting with various administrative and accounting functions. Attention to detail, organization, and accuracy are essential for success in this role.

Essential Duties and Responsibilities

Accounts Payable Support

Enter vendor invoices into the accounting system.

Verify invoice accuracy and coding.

Match invoices with purchase orders and receiving documents.

Assist with vendor statement reconciliations.

Maintain organized digital and physical records.

Accounts Receivable Support

Process wholesale orders with local restaurants

Enter customer payments and deposits.

Update customer account information.

Assist with account reconciliations and collections documentation.

Generate customer statements as requested.

Data Entry & Record Maintenance

Accurately enter accounting data into accounting software and spreadsheets.

Maintain vendor, customer, and inventory records.

Review data for errors and inconsistencies.

Scan, file, and organize accounting documents.

Ensure confidentiality of financial information.

Administrative Support

Assist with month-end closing activities.

Prepare reports and spreadsheets as requested.

Support audits and financial reviews by gathering documentation.

Respond to vendor and customer inquiries regarding invoices and payments.

Perform general office and administrative duties as needed.

Qualifications

Education

High school diploma or equivalent required.

Associate degree in Accounting, Business, or related field preferred.

Experience

1–2 years of data entry, bookkeeping, accounting, or administrative experience preferred.

Experience with QuickBooks software is a plus.

Skills and Abilities

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Proficiency in Microsoft Excel, Word, and Outlook.

Ability to maintain confidentiality of financial information.

Strong written and verbal communication skills.

Ability to work independently and as part of a team.

Basic understanding of accounting principles preferred.

Physical Requirements

Ability to sit for extended periods while working on a computer.

Ability to occasionally lift and carry files or office supplies up to 25 pounds.

Ability to perform repetitive keyboarding tasks.

Compensation & Benefits

Competitive hourly wage based on experience.

Paid time off

Health benefits (if applicable).

Employee discounts and company perks.

Opportunities for growth within the accounting department.

Preferred for Winery Operations

Experience with inventory management and wine industry software.

Familiarity with purchase orders, receiving reports, and inventory reconciliation.

Experience working with ERP systems such as Wine software and Toast is a plus.