Contract Specialist II

An active member of the MGB Agreements and Contracting Office, the role is a point of contact for Principal Investigators (PIs) and Department Administrators within the MGB system and other institutions. The role identifies and adheres to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The role proactively addresses the demands of research grant administration by providing exceptional customer service to MGB's distinguished research community and collaborators in their pioneering efforts in science and medicine. The role works directly with a team of Agreement Associates and other Contracts Specialists, supporting various contracting/subcontracting functions.
Essential Functions:
- Manage a large volume of agreements consisting primarily of outgoing subawards and confidentiality agreements, along with incoming foundation awards, industry awards, clinical trial agreements, clinical research support agreements, amendments, and data use agreements.
-Process standard agreements that do not require institutional signature; draft outgoing subawards and clinical site agreements flowing down terms and conditions from a sponsor.
-Perform review and negotiation of terms and conditions for templated incoming subawards, confidentiality agreements, data use agreements, industry agreements, clinical trial agreements, clinical research support agreements, amendments, and foundation awards, working with Agreement Associates and Team Managers for execution.
-With guidance from the Agreement Associates, draft outgoing subawards and clinical site agreements flowing down terms and conditions from a sponsor; initiate and follow through on financial and conflict of interest policy vetting of international collaborators; field inquiries and communicate institutional policy, procedure and documentation requirements as they apply to the contracts they're processing.
-Interface with sponsors, principal investigators, and their support staff; maintain regular outreach to sponsors and collaborators to follow up on contract status to ensure timely review and execution of agreements.
-Establish and maintain electronic records pertaining to contract actions and statuses in compliance with institutional and sponsor policies.
-Assist in the creation and maintenance of an electronic library of contracts through Insight, inputting statuses and supporting documentation where appropriate.
-Maintain active communication with investigators, department administrators, sponsors, and agency officials with regard to research contracts throughout the contract lifecycle; support and assist with the processing of large-scale projects with multiple outgoing agreements and multi-center clinical site agreements.
-Identify any problematic language that may require negotiation and/or input from other MGB offices, such as Innovation, Office of General Counsel, and other MGB entities as needed; assist in the resolution of problems related to agreements they're processing, such as budgeting, compliance reporting, and internal escalations as needed.

Education

• Bachelor's Degree required (experience can be considered in lieu of a degree)

Experience

• At least 2-3 years of experience in Contracting, Research Administration, Legal Assisting, Paralegal, or Clinical Research Coordination required

OR

• Law School with an internship experience could also be considered

Knowledge, Skills, and Abilities

• Must possess the ability to thrive in a busy, high-volume, fast-paced, and deadline-driven team environment. This position requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
• Ability to work independently with minimal supervision.
• Demonstrated ability to pay attention to detail and perform tasks with accuracy.
• Proficiency in Microsoft Office Suite.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills.
• Strong organization and communication skills with a focus in customer service.

Working Conditions

• This is a remote role that can be done from most US states

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.