SORM | Contract Manager |

Job Title: Contract Manager The State Office of Risk Management (SORM) is seeking a Contract Manager who will oversee the execution, administration, and compliance of agency contracts, ensuring transparency, stakeholder communication, and regulatory compliance. ESSENTIAL POSITION FUNCTIONS Monitors legal and regulatory requirements for procurement and contracting to ensure compliance with applicable rules, laws, and the State of Texas Procurement and Contract Management Guide. Confers and collaborates with others on a regular basis, contributing to team effort by accomplishing results and providing assistance as needed. Acts as a resource for business owners; reviews terms and conditions in quotes, purchase orders, user agreements, license agreements, warranty and maintenance agreements, etc., and advises stakeholders about compliance requirements. Assists in preparing scope of work, specifications, and conditions for new and existing contracts; assists in contract negotiation and facilitation of new contract awards. Coordinates and compiles contract documentation to ensure proper authorizations are obtained. Assists in developing and creating solicitations, contracts, and amendments. Monitors contract performance after execution, develops and tracks key metrics, monitors compliance with deliverables and reporting requirements, drafts and maintains controlled correspondence to document enforcement of contract terms, monitors and reports vendor performance, and ensures contract performance aligns with applicable rules, laws, and the State of Texas Procurement Manual and Contract Management Guide. Monitors and documents, through active engagement with business users, contractors’ progress and performance to ensure goods/services conform with contract or purchase order requirements. Understands relevant contract provisions in active contracts and purchase orders, communicates obligations to all parties, and proactively identifies performance issues that affect efficiency and effectiveness of goods/services. Maintains and conveys information concerning the effectiveness and quality of services provided; ensures timely communication of issues to management. Analyzes contractor performance issues and develops solutions to resolve them equitably; identifies performance requirements to enhance SORM’s return on investment. Maintains detailed records on contracts and purchase orders, prepares and distributes contracting/procurement reports, and revises contract policies and procedures as needed. Develops expertise in the CAPPS Financial system to promote procurement and contracting compliance. Maintains updated information in state and agency purchasing systems, the LBB contract database, and CPA vendor performance reporting. Creates, implements, and regularly reviews contract monitoring best practices; drafts and implements the agency’s Contract Management Handbook. Establishes and improves business processes, develops and implements forms, letters, templates, etc.; advises about potential changes to solicitation and contract documents. Serves as the principal contract liaison between agency management, the Board, contractors, the Legislature, and other stakeholders; manages and responds to information requests. Meets with contractors regularly to review progress, discuss problems, and address concerns; coordinates reporting schedules and prepares vendor reports. Assists with internal invoice review to ensure billing aligns with contractual provisions and performance discounts are utilized. Monitors status of expenditure requests, requisitions, and purchase orders. Audits invoices for accuracy, necessary materials, and compliance with purchase orders. Maintains purchasing and procurement reports, records, and files. Reviews procurement documentation for completeness, accuracy, and compliance. Maintains a tracking system to monitor contracts and ensure expenditure requests and requisitions are submitted timely to prevent service interruption. Maintains a tracking system to monitor procurement activities such as expenditure requests, purchase requisitions, purchase orders, and contracts. Identifies and attends professional procurement training and development activities as necessary. Conducts contract and procurement training for relevant personnel. Assists in reviewing legal documents, legislation, administrative rules, and amendments. Performs related work as assigned. Maintains relevant knowledge necessary to perform essential job functions. Attends work regularly in compliance with agreed upon work schedule. Ensures security and confidentiality of sensitive and/or protected information. Complies with all agency policies and procedures, including those pertaining to ethics and integrity. QUALIFICATIONS Education: Graduation from accredited four‑year college or university with major coursework in business, public administration, law, or a related field. Experience and education may be substituted for one another. Experience: At least two years of experience in purchasing and procurement of goods and services, contract administration, management, evaluation, and/or monitoring contracted vendors. Certification: Obtain and maintain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) designations. Knowledge of purchasing and procurement methods and procedures, state procurement principles and practices, assigned commodities and products on the open market, supply sources, and principles of business administration and accounting. Knowledge of negotiation strategies and techniques, contract administration, and monitoring contracts; systems and procedures to evaluate a third‑party vendor’s performance; applicable rules, laws, and best practices for procurement and contract management. Knowledge, skill, and ability to analyze, interpret, and apply rules, laws, and the State of Texas Procurement and Contract Management Guide. Skill in developing contracts, problem resolution, and using a computer and applicable software. Skill in conducting data searches and preparing concise, accurate reports. Skill in handling multiple tasks, prioritizing, and meeting deadlines. Skill in effective oral and written communication. Ability to exercise sound judgment in making critical decisions, to analyze complex information and develop plans, to interpret complex data, and to demonstrate negotiation and facilitation skills. Ability to interpret policies, procedures, and regulations; evaluate data for conformity with contract requirements; write and edit contract requirements and specifications; and negotiate contract features. Ability to receive and respond positively to constructive feedback. Ability to work cooperatively with others in a professional office environment and maintain effective working relationships. Ability to provide excellent customer service. Ability to arrange for personal transportation for business‑related travel. Ability to work more than 40 hours as needed and in compliance with the FLSA. Ability to lift and relocate 30 lbs. Ability to travel, including overnight travel, up to 5%. PREFERRED QUALIFICATIONS More than one year of experience utilizing the CPA’s CAPPS Financial system. Two years’ experience and/or education with (a) drafting, negotiation, interpretation, and application of contractual terms; (b) vendor management or oversight; and/or (c) public entity contract management or contract administration. Experience coordinating and facilitating financial audits by other state entities. TO APPLY All applications for employment with the State Office of Risk Management must be submitted electronically through A State of Texas application in WorkInTexas (WIT) must be completed to be considered or submit a State of Texas Application for Employment to: Attn: Elaina Middleton, State Office of Risk Management, P.O. Box 13777, Austin, TX 78711‑3777. Military Crosswalk information can be accessed at EEO STATEMENT THE SORM IS AN EQUAL OPPORTUNITY EMPLOYER. #J-18808-Ljbffr