Accounts Payable Specialist

Accounts Payable SpecialistCapital Waste Services is seeking a detail-oriented and dependable Accounts Payable Specialist to support the organization's financial operations by ensuring vendor invoices are processed accurately and payments are made timely. This position plays a critical role in maintaining strong vendor relationships, supporting internal departments, and contributing to the overall efficiency of the accounting function.The ideal candidate is a strong team player, organized, proactive, and able to balance accuracy with efficiency while working in a collaborative, fast-paced environment. This role requires strong communication skills, sound judgment, and a willingness to engage with others to ensure successful outcomes.Essential Duties and Responsibilities:Review, verify, and process vendor invoices for paymentMatch invoices to purchase orders and supporting documentationMaintain vendor records and ensure required documentation is complete and up to dateReconcile vendor statements and resolve discrepancies promptlyCommunicate with vendors regarding payment status, invoice questions, and account issuesAssist with month-end closing activities, including account reconciliations and accrualsSupport the preparation of reports related to accounts payable and cash disbursementsWork closely with Operations, Purchasing, Fleet, Human Resources, and other departments to obtain information and resolve payment-related questionsMonitor workflow to identify opportunities for increased efficiency and accuracyMaintain organized records and documentation in accordance with company policiesProtect confidential financial information and exercise discretion when handling sensitive dataAssist with audits and provide supporting documentation as requestedPerform additional accounting and administrative duties as assignedQualifications:Required:High school diploma or equivalentExceptional attention to detail and strong organizational skillsMinimum of 1 full year of accounts payable, bookkeeping, accounting, or related experienceAbility to manage multiple priorities and meet deadlinesProficiency in Microsoft Office, particularly ExcelEffective written and verbal communication skillsPreferred:Associate's or Bachelor's degree in Accounting, Finance, or a related fieldExperience with high-volume invoice processingExperience in the waste, transportation, logistics, construction, or service industriesExperience using accounting or ERP systemsKnowledge, Skills, and Abilities:Ability to communicate effectively and work with the team as one unitAbility to develop productive working relationships with vendors and internal team members and managementStrong analytical and problem-solving skillsAbility to navigate situations where information may be incomplete and determine appropriate next stepsComfortable working across departments to gather information and resolve issuesDemonstrated adaptability in a changing business environmentCommitment to continuous improvement and professional growthAbility to receive feedback, implement changes, and refine processesStrong sense of ownership, accountability, and follow-throughAbility to work independently while contributing to broader departmental objectivesPhysical Requirements:Prolonged periods of sitting and working on a computerAbility to occasionally lift up to 15 poundsThis is a 100% in-office roleWhy Join Capital Waste Services?At Capital Waste Services, we value accountability, collaboration, and continuous improvement. We seek individuals who take pride in their work, communicate effectively, contribute ideas, and help create efficient processes that support the success of the entire organization.