Clinical Administrative Coordinator

Clinical Administrative Coordinator:

Location: 8000 Wolf River Blvd #200 - Hybrid position

Join the Gastro One team and help drive excellence in patient safety, quality, and operational performance.

At Gastro One, we're committed to delivering exceptional patient care in a safe, compliant, and patient-focused environment. We're looking for a detail-oriented, proactive Clinical Administrative Coordinator who thrives on organization, collaboration, and making a meaningful impact behind the scenes. If you enjoy wearing multiple hats, leading important initiatives, and partnering with clinical and administrative teams, we'd love to hear from you.

Awesome Perks, Just for You!

• Excellent paid time off for a healthy work/life balance.
• We've got your future in mind! With our generous 401(k) plan, we'll help you grow your nest egg with an employer match that makes saving for retirement even sweeter.
• Looking to further your education? We want to help! We offer education reimbursement opportunities, with generous annual support based on your employment status.
• Internal growth opportunities. We want to aide in your training and development.
• Competitive health and supplemental benefits; with FSA and HSA options.
• Love where you work? Spread the word! Refer a friend who'd be a great fit for One GI® and earn a special bonus when they join the team!

What You'll Do

As the Clinical Administrative Coordinator, you'll play a vital role in supporting our ambulatory surgery centers and clinic operations by coordinating safety, quality, compliance, and administrative initiatives that ensure our patients and employees have the best possible experience.

Safety & Environment of Care

• Serve as Gastro One's Safety Officer, helping maintain a safe environment for patients, employees, and visitors.
• Coordinate and lead bi-monthly Safety Committee meetings.
• Maintain safety policies, procedures, and required documentation.
• Organize annual safety training and facility safety initiatives.
• Coordinate monthly safety calendars and facility hazard inspections.
• Oversee fire and disaster drills, Safety Data Sheets (SDS), eyewash station inspections, refrigerator monitoring, and other regulatory safety requirements.
• Monitor safety compliance across all Gastro One locations.

Quality & Compliance

• Monitor the View email address on click.appcast.io inbox, assisting patients with portal access, procedure cancellations, compliments, and concerns.
• Coordinate Quality Assessment and Performance Improvement (QAPI) activities, including quarterly meetings, performance improvement studies, and documentation.
• Track, investigate, and document unusual events and hospital transfers.
• Facilitate the Peer Review Committee by coordinating quarterly reviews, preparing audit reports, and ensuring required documentation is complete.
• Collaborate with leadership to support risk management activities and investigate patient or operational concerns.
• Assist with GIQuiC and MIPS data management, quality improvement initiatives, and provider education.
• Partner with platform leadership to support Infection Prevention & Control and ensure local policies align with organizational standards.

Administrative Support

• Provide administrative support for physician Continuing Medical Education (CME) activities and special projects.
• Coordinate product recalls and related documentation.
• Assist with additional quality, compliance, and operational projects as assigned.

What We're Looking For

• High School Diploma or equivalent required. Bachelor's degree preferred.
• Must have an OSHA training and relevant certifications.
• Minimum five (5) years' experience in a safety role.
• Highly organized with exceptional attention to detail.
• Able to manage multiple priorities while meeting deadlines.
• Comfortable working independently and collaboratively across departments.
• An excellent communicator with strong written and verbal communication skills.
• Passionate about safety, quality improvement, and delivering an outstanding patient experience.
• Proficient in Microsoft Office and comfortable learning healthcare software applications.

Why Gastro One?

At Gastro One, you'll be part of a collaborative team dedicated to providing exceptional digestive healthcare throughout our community. Your work will directly contribute to patient safety, regulatory excellence, and continuous quality improvement while supporting physicians, clinical teams, and leadership across our organization.

If you're looking for a rewarding opportunity where your organizational skills and commitment to excellence truly make a difference, we encourage you to apply!