Part-Time Communications & Outreach Coordinator

Job Description

Job Description

Redwood Resources is a certified Woman-Owned Small Business (WOSB) and California Small Business specializing in multilingual community engagement, strategic communications, and public outreach for public agencies across Southern California and beyond. Clients include LA Metro, BART, SCAG, OCTA, and LAWA.

We are seeking a detail-oriented, creative, and proactive Part-Time Communications & Outreach Coordinator to support our growing portfolio of public outreach and communications contracts. This is a hands-on role ideal for someone who thrives in a fast-paced, mission-driven environment and is looking to grow with a dynamic small business. Strong performers will have the opportunity to transition to a close-to-full-time position.

WHAT YOU'LL DO

• Project Coordination:  Track and manage project tasks, timelines, and deliverables across multiple client contracts; support project managers to keep work on schedule and on budget.

• Communications & Outreach Implementation:  Assist in executing communications and public outreach plans, including drafting content, coordinating distribution, supporting community events, and tracking engagement.

• Design & Visual Content (Canva):  Create and update professional materials — flyers, social graphics, presentations, reports, one-pagers, and event collateral — using Canva and related tools.

• Presentations & Reports:  Develop polished PowerPoint presentations and written reports that communicate project progress, findings, and recommendations to internal teams and public agency clients.

• Tabling & Community Events:  Represent Redwood Resources and clients at community outreach events, information tables, pop-ups, and public meetings; set up materials, engage attendees, and collect data as needed.

• Administrative Support:  Maintain project files, contact lists, meeting notes, and trackers; support internal operations as the team scales.

WHAT WE'RE LOOKING FOR

Required

• Experience in community outreach, public engagement, or communications — in a professional or public agency context - at least 2 years

• Proficiency in Canva; ability to create polished, on-brand visual materials from scratch or templates

• Strong written and verbal communication skills; able to write clearly for both public and professional audiences

• Comfortable creating and delivering presentations and written reports

• Experience leading and participating in or staffing tabling events, community meetings, or similar public-facing activities

• Highly organized, dependable, and able to manage multiple priorities simultaneously

• Proficient in Microsoft Office and/or Google Workspace (Docs, Sheets, Slides)

• Familiarity with project management tools, particularly Asana |

• Self - management is mandatory

Preferred (Nice to Have)

• Bilingual or multilingual — Spanish, Korean, Chinese, Armenian, or other community languages, a strong plus

• Experience working with or for public agencies (transit, planning, municipal)

• Experience with social media content creation or management

• Background in survey administration, data collection, or community research

COMPENSATION & DETAILS

Employment Type

• Part-Time, W-2 Employee (path to Full-Time)

Hours

• Approximately 15–25 hours per week (flexible; project-dependent)

Location

• Hybrid — Culver City, CA office + remote; some local travel for events

Compensation

• $30 - $42.50/hour, competitive and commensurate with experience

GROWTH OPPORTUNITY

This position is designed to grow. High-performing coordinators will have the opportunity to take on expanded responsibilities, lead project workstreams, and transition to a full-time role as the firm continues to scale. We invest in the people who invest in us.

HOW TO APPLY

• Resume

• A brief cover letter or paragraph describing your outreach experience and why you're interested in this role

Compensation:

$30 - $42.50 hourly

Responsibilities:

Outreach and Project Coordination

• Implement strategies and programs. Create workflows and materials for internal client presentations/meetings and external stakeholder engagement

• Coordinate and attend outreach meetings (tablings, presentations)

• Coordinate project schedules, meetings, milestones, and deliverables.

• Track project progress and follow up with team members to ensure deadlines are met.

• Maintain project plans, action logs, and status reports.

• Identify risks, bottlenecks, and dependencies, and escalate issues proactively.

• Manage multiple projects simultaneously while maintaining attention to detail.

Reporting & Document Development

• Format and produce professional reports, proposals, presentations, and client deliverables.

• Draft, edit, and proofread written materials, including reports, meeting summaries, correspondence, and project documentation.

• Create standardized templates and document management systems.

• Ensure consistency in branding, formatting, and quality control.

Data Management & Analysis

• Develop and maintain spreadsheets, databases, and tracking systems.

• Create dashboards, pivot tables, charts, and project performance reports.

• Analyze and organize project data to support decision-making.

• Maintain accurate records and project documentation.

Presentation & Visual Communications

• Develop client-ready presentations in PowerPoint, Google Slides, and Canva.

• Create visual reports, graphics, and project summaries.

• Design professional materials for meetings, outreach activities, and executive presentations.

Administrative & Operational Support

• Coordinate calendars, schedules, meetings, and logistics.

• Prepare meeting agendas, materials, and follow-up action items.

• Maintain filing systems across Microsoft 365, Google Workspace, SharePoint, and cloud-based platforms.

• Support process improvement initiatives and workflow management.

Qualifications:

Technical Skills

• Advanced proficiency in Microsoft Excel, including:

• Pivot Tables

• Advanced formulas

• Data analysis

• Dashboard creation

• Reporting tools

• Strong skills in Microsoft Office Suite:

• Excel

• Word

• PowerPoint

• Outlook

• Strong skills in Google Workspace:

• Google Sheets

• Google Docs

• Google Forms

• Google Slides

• Experience creating presentations using Canva.

• Ability to prepare polished, executive-level documents and reports.

Professional Skills

• Exceptional attention to detail.

• Strong written and verbal communication skills.

• Excellent time management and organizational abilities.

• Ability to self-manage workload with minimal supervision.

• Ability to manage multiple priorities simultaneously.

• Strong follow-through and accountability.

• Comfortable working in deadline-driven environments.

Preferred Experience

• Community outreach programs.

• Public engagement initiatives.

• Marketing and communications projects.

• Public sector, transportation, infrastructure, or consulting environments.

• Survey administration and data collection projects.

• CRM and project management platforms.

Success Measures (KPIs)

The Outreach Project Coordinator will be evaluated on:

• Zero missed client deadlines.

• Zero dropped tasks or commitments.

• Timely completion of assigned deliverables.

• Accuracy and quality of reports and presentations.

• Responsiveness and communication effectiveness.

• Schedule adherence and follow-up completion.

• Quality and accuracy of project tracking systems.

• Reduction of project bottlenecks and outstanding action items.

• Client and internal team satisfaction.

Ideal Candidate Traits

• Highly proactive rather than reactive.

• Anticipates needs and next steps.

• Takes ownership without waiting for direction.

• Organized and process-oriented.

• Comfortable juggling many moving pieces simultaneously.

• Maintains composure under pressure.

• Demonstrates strong professional judgment.

• Focused on solutions and execution.

• Reliable, accountable, and deadline-driven.

Success in this role requires managing 20–50 active tasks across multiple projects simultaneously while maintaining zero missed deadlines and proactive communication on all deliverables.

About Company

RedwoodResources.net