Payroll and Administrative Coordinator

Job Description

Job Description

Description:

Status : Full time, hourly, non-exempt

Department/Division : Administration

Reports to : Senior Accountant and Credit Analyst

Location : Dinuba, CA

Schedule : March–October (off season) M–F, 7:30 am–4:00 pm | November–February (busy season) M–Sat, 7:30–4:00 pm

(busy season is subject to change depending on business levels and weather)

Pay: $23 - $29/ hour (Pay determination is based on experience and qualifications.)

The opportunity.

As the Payroll and Administrative Coordinator, you will lead the administration of the weekly, seasonal payroll and support Accounts Receivable (AR) and Human Resources (HR) operations through various administration tasks that include accurate recordkeeping, reporting, and administrative assistance.

Responsibilities you can expect.

• Process weekly payroll for seasonal employees and maintain accurate payroll records and reporting.
• Work closely with Sr. Accountant and Credit Analyst on AR tasks such as scanning checks to the bank, posting cash to customer accounts, maintaining MS Excel AR log, and gathering customer credit information.
• Assist with HR administration tasks, including supporting seasonal onboarding and offboarding, maintaining accurate employee records, assisting with worker’s compensation, and supporting EDD and/or Federal employment requests.
• Manage incoming and outgoing mail, including opening, sorting, distributing, and preparing outgoing postal items.
• Assist the General Manager with various administration tasks as needed.
• Assist employees with payroll and basic HR questions.
• Perform other duties as required.

Work environment.

This position involves extended periods of time at a computer workstation. Requires sitting, standing, bending, and reaching. Occasional lifting up to 40 pounds. Requires manual dexterity sufficient to operate standard office machines, such as computers, copiers, calculators, telephones, and other office equipment. Requires normal range of hearing and vision.

Travel requirements.

0–10%

You have this.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of two (2) years of administrative experience, including payroll and human resources responsibilities. Degree in business or related field preferred.
• Bilingual in English and Spanish required.
• Experience with payroll software required. Experience with Paylocity preferred.
• Familiar with working in Microsoft Office Suite (Word, Excel, Teams, and Outlook.)
• High degree of discretion and professionalism when handling confidential information.
• Well-organized, detail-oriented, and accountable work ethic.
• Demonstrated verbal and written communication skills.
• Experience with I-9 verification preferred.

We have this.

• Medical, dental, and vision offered to employees and their families
• HSA + FSA options
• Paid time off + paid holidays
• STD, LTD, and Life Insurance
• 401(k) retirement plan + company match + profit sharing
• Employee growth and development
• Tuition reimbursement

To learn more about who we are and what we do, check out our website!