Recruitment Coordinator

Job Description

Recruiting Coordinator

Location: Jupiter, FL

Job Type: Full-Time, Direct Hire

Schedule: Primarily onsite, Monday–Friday (hybrid flexibility may be available after approximately six months)

Compensation: $70,000–$100,000 annually, plus bonus

About the Opportunity

We are partnering with a growing investment management firm to identify a Recruiting Coordinator to join its expanding talent acquisition team in Jupiter, Florida.

This is an exciting opportunity to join a collaborative, fast-paced team and play an important role in supporting the firm's recruiting efforts. The Recruiting Coordinator will oversee interview scheduling, candidate communications, and recruiting operations while helping deliver an exceptional candidate experience.

Key Responsibilities

Interview Coordination & Scheduling

• Coordinate high-volume interview scheduling across multiple roles, teams, and time zones.
• Manage multiple hiring calendars, coordinate interviewer availability, and confirm interview details with candidates and hiring teams.
• Arrange in-person, virtual, and panel interviews.
• Proactively manage scheduling changes and ensure interviews run smoothly.

Candidate & Hiring Team Communication

• Serve as a primary point of contact for candidates throughout the interview process.
• Facilitate communication between recruiters, hiring managers, interviewers, and candidates.
• Send interview confirmations, reminders, scheduling updates, and follow-up communications.
• Deliver a high-touch, personalized candidate experience through thoughtful and timely communication.

Recruiting Support & Administrative Tasks

• Maintain accurate candidate records in the Applicant Tracking System (ATS), ensuring data integrity and compliance.
• Handle confidential candidate information with discretion and professionalism.
• Build recruiting reports and dashboards to track pipeline activity and key hiring metrics.
• Provide general administrative and operational support to the recruiting team as needed.

Qualifications

• Bachelor's degree required.
• 0–3 years of professional experience; recent graduates are encouraged to apply.
• Previous experience in recruiting coordination, administrative support, customer service, or a fast-paced professional environment is a plus.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize competing deadlines, and think quickly in a fast-paced environment.
• Proactive mindset with a strong work ethic and willingness to take on responsibilities of all sizes.
• High level of professionalism, empathy, and discretion when working with candidates and internal stakeholders.
• Finance or investment management experience is a plus but not required.