Administrative Assistant for EMS Ryan Family Student Center

Job TitleThe College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.Job Responsibilities:Duties include scheduling advising appointments; supporting the management of social media accountsSubmitting work ordersReserving rooms, answering phones; handling inquiries from parents, prospective students, and current studentsAssisting with office communications and newslettersArranging visits for prospective students and their familiesSupporting career-services-related outreach and activities; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programsThe applicant will be responsible for overseeing center operations (ordering supplies, ensuring the café area is clean, being a resource for front-desk student workers), and covering the front-desk duties when neededMinimum Education, Work Experience & Required CertificationsIf filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS); 2+ years of relevant experience; Relevant education accepted in lieu of experience. Required Certifications: NoneIf filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS); No prior relevant work experience required. Required Certifications: NonePreferred qualifications:Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.Proficiency with Microsoft Office or comparable software suite and; familiarity with SIMBA, LionPATH, Slate, and Starfish systems.How to Apply:Application materials should include both a cover letter and resume.The position will be filled at a level consistent with the candidate's education and relevant experience.Given the operational nature of this position, this employee will be expected to follow Penn State's standard 40-hour work schedule from 8:00 a.m. - 5:00 p.m., Monday through Friday, with very limited remote work (approximately one day per month) available depending on the nature of the position's tasks. After-hours and overtime work may be required with ample advance notice.Review of applicant materials will start shortly after the posting date, and the position will remain open until filled, with the possibility of starting ASAP. Inquiries about the position may be directed to View email address on click.appcast.io with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.