Administrative Assistant, Advancement Office for College of Arts and Architecture

Administrative AssistantPenn State is currently seeking an Administrative Assistant in supporting Advancement Office for the College of Arts and Architecture. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.Reporting to the Director of Development and Alumni Relations and working closely with the College of Arts and Architecture advancement team, as well as other partners, this Administrative Assistant will:Plan, organize, and coordinate daily office activities and administrative processesArticulate Penn State's needs, ambitions, and values through excellent informal and formal communicationsProvide general office support, ensuring efficient workflow and adherence to institutional policies and proceduresCreate, organize, and maintain files, records, and databasesGreet visitors and provide information; review, respond to, and appropriately direct inquiriesServe as a primary point of contact for students, faculty, staff, fellows, and external partnersCompose, review, and distribute internal and external communicationsMaintain calendars, schedule meetings, and coordinate appointmentsProvide support for scheduling travel arrangementsCoordinate meeting logistics, including scheduling, agenda development, and preparation of materialsReview, edit, and format reports, presentations, and correspondenceCollect and organize data, including budgetary and operational informationCompile and maintain records to support departmental and institutional reporting needsTrack expenditures and assist with budget preparation and projectionsInitiate financial transactions, reimbursements, and budget revisions in accordance with policiesMaintain inventory and order office suppliesSupport and coordinate meetings, workshops, and special events; reserve spaces, develop itineraries, prepare materials, and coordinate across teamsServe as a point of contact for vendors and event stakeholdersRespond to inquiries and issues while ensuring compliance with unit and university policies and proceduresHandle sensitive and confidential information with discretionThe successful candidate will have:A positive and friendly attitude and enjoy working with others;Exemplary interpersonal and communication skills;The ability to create and maintain an inclusive and respectful environment for all donors, alumni, volunteers, and colleagues;Strong attention to detail;The ability to juggle and prioritize multiple tasks;A proven ability to self-motivate and work both independently and as part of a team;A commitment to professional development, learning, and being mentored.DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues.Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.