OFFICE AUTOMATION ASSISTANT

Job Title

Supervision Of The Hurlburt Field Usda Child And Adult Care Food Program

Introductory Statement: The primary purpose of this position is to provide supervision of the Hurlburt Field USDA Child and Adult Care Food Program and functions as the central registrar for the Resource and Referral office.

Duties and Responsibilities:

Directs, plans and develops policy objective for the CACFP implementation by Family Child Care (FCC) provider and Family Member Program (FMP) staff. Provides guidance on policies and procedures; monitors all aspects of program performance and ensures program agreements are carried out IAW appropriate guidelines. Contacts potential FCC providers and encourages their participation in the CACFP, typically through FCC Orientation. Serves as liaison between CACFP and other base and local organizations that represent the best interest of the program. Monitors all participation of FCC providers and FMP staff. Determines quality and quantity of meals served to children. Provides specific guidance to providers/staff for ensuring proper performance of specified duties. Inspects and evaluates all pertinent records which relate to CACFP; provides assistant as needed. Maintains files on participating providers and FMP activities. Designs and develops forms as needed for program use. Reviews and approves all menus. Responsible for all fiscal operations; develops budget plans and amendments and oversees budget execution. Responsible for maintaining data from participating providers and convert this data into claims for reimbursement. Submits all required reports to regional USDA office. Complies with all CACFP directives and participates as required in USDA Audits. Develops, adapts, and implements procedures and other resources to be used by the providers/staff to support program goals and objectives. Identifies potential problem areas, plans and initiates corrective action as needed. Provides guidance/instruction to other program personnel as required. Accomplishes all necessary requirements for childcare enrollment on the installation. Reports all enrollments, transfers or terminations of care to program managers. Completes all initial patron registration forms and notifies the appropriate childcare program of new enrollments. Establishes and monitors several different waiting lists for children ages 6 weeks through 12 years of age and ensure proper maintenance. Prepares weekly roster of enrolled children and ensures information is provided to each center. Tracks and maintains all enrollments and registrations of patrons for the child development programs, family childcare homes and school-age programs. Uses database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard reports. Prepares schedules and conducts regular training workshops in nutrition education and other pertinent topics to all providers and staff. Performs other related duties as assigned.