Residency Program Coordinator

Job Title

The Department of Radiation Oncology at UC Irvine School of Medicine provides high-quality, compassionate care to those diagnosed with cancer who require radiation treatment as part of the course of their clinical management. Under general direction, incumbent is responsible for management and coordination of all residency programs within the Department of Radiation Oncology.

Your Role on the Team

Administration, coordination and support of department specific Graduate Medical Education (GME) and/or non GME programs for Residents in the Department of Radiation Oncology. Involves designing, conducting, promoting, evaluating and supporting health professions education programs in compliance with organizational objectives and nationally accepted accreditation standards and requirements. Supports learners in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment and evaluations. Coordinates all activities associated with ongoing administration of health professional education programs. Duties include full management and coordination of all ACGME & CAMPEP Education Programs within the departments' Radiation Oncology and Medical Physics clinical training programs. In conjunction with Physician Program Directors (PDs), leads all educational activities that support program curriculums and ensure the program requirements are compliant. Is the key liaison among affiliate institutions, GME office, Residents and the Department. Serves as a member of various educational committees both internal and external to the Institution. Responsible for maintaining and/or updating programmatic goals/objectives, policy and guidance materials for all education programs. Provides full administrative support to the PDs and Residents as it relates to program-specific purchase requisitions, disbursement vouchers, travel/entertainment reimbursements via KFS. Manages and oversee program audits, surveys, training evaluations, meeting minutes, & other correspondences. Serves as a backup for Senate and Non-Senate faculty recruitments, merit and promotion management and annual reviews. Oversees Faculty and Resident recruitment using various identified recruitment sites. Responsible for scheduling, onboarding and oversight of all Clinic Shadowers, including internal & external Medical Students, Student Researchers, Clerkship programs, etc.

What It Takes to be Successful

Required: Working knowledge of ACGME, CAMPEP & AAAPM program requirements. Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry. Advanced knowledge of administrative operations and functions. Demonstrated ability to apply knowledge and skills to develop and implement complex processes and systems. Excellent communication skills; including verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Strong interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. Excellent organizational skills, initiative, and demonstrated attention to detail. Ability to work with extremely complex calendars / schedules required. Extremely well organized and detail oriented. Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues. Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Proficiency with Microsoft Office Suite and Video Conferencing Platforms. Bachelor's degree in related area and / or equivalent experience / training Minimum of 2 years in Healthcare Administration. Preferred: Basic knowledge of Human Resource and/or Personnel Management including staff onboarding, timekeeping, labor relations, etc. Experience working in a union-facing or labor-driven environment. Experience managing multiple concurrent programs or a demonstrated ability to navigate two separate accrediting bodies and requirements. Familiarity with UC-specific systems such as UCPath (payroll/HR), AP Recruit (Faculty recruitment), KFS (financial & travel management) 4+ years of relevant experience with focus on Graduate Medical Education and/or Human Resource Management. Special Conditions: May require travel to various locations as needed Occasional attendance at off-site meetings and conferences Hybrid; Schedule to be determined upon hire