Retail Merchandise Coordinator

Job Description

Job Description

Retail Merchandise Coordinator
Position Summary
Location: Coraopolis, PA- This is a hybrid position with flexibility between in-office and remote work based on project needs and travel requirements.
Contract length: 12 months
Pay Rate: $18

This role serves as the central point of coordination between creative, marketing, merchandising, and production teams to ensure merchandise accuracy, styling consistency, and successful execution of all photo and video shoots. Oversee product flow from acquisition through return, maintains quality standards, manages shoot logistics, and supports on-set production to ensure all creative assets align with brand standards and business objectives.

Key Responsibilities
Merchandise & Product Logistics (40%)

• Manage all merchandise logistics for creative productions, including sample requests, product tracking, purchasing, shipping, receiving, and returns.
• Maintain and oversee internal product tracking systems to ensure inventory accuracy and visibility throughout the production process.
• Coordinate packing, transportation, and shipment of products, props, and wardrobe items for shoots.
• Track budgets and reconcile expenses related to merchandise procurement and logistics.
• Ensure timely availability of all products and props needed for marketing campaigns and photoshoots.

Cross-Functional Project Coordination & Quality Control (20%)

• Serve as the primary liaison between Creative, Marketing, Merchandising, and Production teams.
• Review and quality-check photoshoot CAD decks and supporting materials to ensure accuracy prior to final approval.
• Monitor project timelines, milestones, and deliverables to support successful shoot execution.
• Conduct ongoing audits of photoshoot documents and shot plans, identifying and resolving discrepancies.
• Communicate proactively with stakeholders to anticipate needs, mitigate risks, and resolve issues.

Photoshoot Operations & On-Set Support (20%)

• Lead product and merchandise preparation for photoshoots to maintain efficient production schedules.
• Partner with wardrobe stylists, prop stylists, photographers, and production teams to ensure accurate product representation.
• Provide detailed product information and troubleshooting support during shoots.
• Ensure brand standards are maintained throughout fitting, alteration, styling, and execution processes.
• Participate in talent selection discussions to ensure product fit, sizing, and overall presentation align with creative objectives.
• Act as the on-site merchandise lead for select productions.

Fit Model & Style-Out Coordination (20%)

• Coordinate fit model operations and quarterly style-out meetings.
• Develop seasonal and quarterly product looks aligned with merchandising strategies and marketing campaigns.
• Organize and prepare merchandise for fittings, assigning models or mannequins as needed.
• Manage fitting schedules and ensure efficient execution of style review sessions.
• Communicate updates and provide logistical support to keep meetings productive and on schedule.

Education

• Bachelor’s degree required.

Experience

• 1-3 years of experience in merchandising, creative production, marketing, retail, fashion, or a related field.

Required Skills & Competencies

• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Excellent written and verbal communication skills.
• Proven ability to work independently and collaboratively across departments.
• Strong ownership mentality with accountability for end-to-end processes.
• Ability to influence and build relationships with internal and external stakeholders.
• Knowledge of product merchandising, marketing, and industry trends.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to frequently move merchandise and lift up to 50 pounds.
• Ability to travel and provide on-site support for photoshoots when required.

 
Why Should I Apply?
This role offers the opportunity to lead enterprise-wide initiatives in a fast-paced, dynamic environment, with high visibility and significant interaction with leadership. It is ideal for a strategic thinker with strong project management and audit coordination experience seeking impactful work.

 
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