Back-Up Admin Coordinator

Backup Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Purpose

The Backup Administrative Coordinator supports the Administrative Coordinator and store leadership team by assisting with payroll, scheduling, hiring administration, employee records, reporting, and other administrative functions. This position helps ensure efficient execution of store administrative processes while maintaining accuracy, confidentiality, and compliance with company policies and procedures.

Key Responsibilities

Administrative Support

• Assist with daily administrative operations and office functions.
• Provide support to store leadership with reports, documentation, and communications.
• Maintain accurate employee, payroll, training, and operational records.
• Organize and manage administrative files in accordance with company record retention requirements.
• Ensure confidential information is handled appropriately and securely.
• Assist with office supply inventory and ordering.

Payroll and Workforce Administration

• Support payroll processing and timekeeping procedures.
• Review and maintain employee attendance and timekeeping records.
• Assist with correcting payroll discrepancies and processing documentation.
• Support scheduling activities and workforce management processes.
• Respond to employee questions regarding payroll, scheduling, and benefits administration.

Recruitment and Onboarding

• Assist with recruitment activities, including candidate communication and interview scheduling.
• Support new hire onboarding and orientation processes.
• Ensure hiring documentation is completed accurately and submitted on time.
• Maintain employment records and onboarding files.
• Assist with training assignments and compliance tracking.

Communication and Reporting

• Prepare and distribute store communications, announcements, and reports.
• Assist with data entry, reporting, and administrative projects.
• Generate routine operational and workforce reports for store leadership.
• Maintain calendars, schedules, and administrative tracking systems.
• Support leadership with special projects and business initiatives.

Compliance and Operational Support

• Ensure compliance with company policies, labor requirements, and administrative procedures.
• Support audit preparation and documentation requests.
• Maintain training, safety, and compliance records.
• Assist with monitoring completion of required employee training programs.
• Identify administrative issues and communicate concerns to store leadership.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, office, retail, or customer service experience preferred.
• Experience with payroll, scheduling, hiring, or workforce management systems preferred.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Office and related computer applications.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and accuracy.

Physical Requirements

• Ability to sit, stand, walk, bend, and reach throughout the workday.
• Ability to lift and move items weighing up to 25 pounds.
• Ability to perform repetitive keyboarding and data entry tasks.
• Ability to operate computers, telephones, printers, and other office equipment.

Work Environment

• Retail grocery store and office environment.
• Frequent interaction with employees, applicants, vendors, and management.
• Fast-paced environment requiring strong organization and attention to detail.
• Flexible schedule including occasional evenings, weekends, and holidays as business needs require.

Success Measures

• Accurate and timely completion of administrative responsibilities.
• Payroll and scheduling accuracy.
• Effective support of hiring and onboarding processes.
• Compliance with recordkeeping and confidentiality requirements.
• Positive support of store leadership and associates.
• Consistent execution of company administrative policies and procedures.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.