Program Assistant, Program Effectiveness (TBF)

Program Assistant, Program Effectiveness (TBF) Posted on December 12, 2018 About The Boston Foundation: We are one of the nation's oldest and largest community foundations. More than that, we are a center of overlapping partnerships and networks—of talented, generous, thoughtful and dedicated people—working together to make life better for everyone in our region. Position Summary: The Program Assistant, Program Effectiveness works with the Program Officer, Nonprofit Effectiveness and multiple cross-functional staff to provide organizational and administrative support for Program Effectiveness improvement initiatives and to streamline nonprofit partners’ experience with the Program department. Essential Functions: Provide administrative support for key staff including: Calendar management, scheduling and other administrative support for Associate Vice President for Program; and Process and submit expense reports and invoices on a semi-monthly basis. Support Program Effectiveness initiatives designed to streamline operations, including: Provide support for department-wide measurement and evaluation efforts in conjunction with Assistant Director for Programs Data + Insight, including meeting scheduling and management, and generating knowledge management documents and templates for departmental use; Manage calendars, conduct note taking for team meetings, and provide general support for cross-functional teams to improve grant applications, grant due diligence, grants management system upgrades, and other operations-related work; and Build expertise in and assist staff with grants management and relevant IT systems as issues and questions arise. Support a developing body of work focused on nonprofit partners’ grantseeking experience and interactions with the Program department, including: Develop regular communication with nonprofit community through e-newsletters, social media content, and other mass communications; Draft and edit website messaging and other online content for nonprofit audience; Provide technical and administrative support for nonprofit-focused events (grant information sessions, trainings, etc.) including managing timelines and activities in coordination with the Program Officer and Events Team: tracking and coordination of guest lists, invitation mailings and follow up correspondence; assist with occasional events in the mornings (prior to 9:00am) and evenings (after 5:00pm); and Field nonprofit inquiries via telephone and email. Provide general administrative support to other department team members as requested. Other Duties and Responsibilities: Individuals assigned to this position may perform other duties as assigned. Qualifications Preparation, Knowledge, Previous Experience: College degree or equivalent work experience; and 1 – 3 years of office-based administrative work experience. Solid organization skills and impeccable attention to detail and accuracy; Strong knowledge of Microsoft Office products – especially Word, Excel, Outlook and PowerPoint; Salesforce or other database experience strongly preferred; Experience supporting updates and improvements to technology a plus; Excellent written and verbal communication skills; Excellent writing, proofreading and editing skills; Professional and mature interpersonal work style, ability to interact well with a diverse range of people; Ability to adjust work activity to various management styles; Ability to make decisions regarding organizing own workload and managing multiple tasks; Must be independent, proactive and able to work under the pressure of tight deadlines; Participatory work style; team player and sense of humor; ability to give and receive feedback in a positive and productive manner; Willingness and ability to work outside the regularly scheduled work day as needed; and Strong goal orientation with flexibility to adapt to changing priorities. Working Conditions & Physical Demands: examples below Ability to sit for long periods of time; Ability to use a computer keyboard for extended periods of time; and Ability to lift and carry up to 25 pounds, occasionally. #J-18808-Ljbffr The Boston Foundation