Controller

Job Description

Job Description

Description:

POSITION TITLE: Controller

PROGRAM: Administration - San Luis Obispo

POSITION SUMMARY:

The Controller reports to the Finance Director and will manage the day-to-day operations in the Finance Department using a trauma informed approach. The Controller will supervise general ledger accounting, including payroll, accounts payable, billing and accounts receivable, and reconciliation of all accounts and expenses. This role requires someone who can maintain the agency’s compliance with generally accepted accounting principles, laws and regulations, and loan covenants, as well as the provisions of our contracts, grants, and contributions. The Controller will manage month-end close and billing and will create financial statements for budget monitoring. In concert with the Finance Director, the Controller will oversee and implement sound business and administrative operations for the entire agency. The Controller upholds and promotes the agency philosophy in all duties performed.

HOURS /SALARY:

Full-time, exempt position. Anticipated hiring range is $93,766-$107,000 annually. Includes a generous individual benefits package that includes health, dental, vision, life, 403b retirement (with up to a 5% employer match) paid vacation/holiday time, paid sick time and a variety of helpful employee perks as well. (*Full Salary Schedule for $93,766-$120,806)

Employee Perks/ Work Culture:

A few of our helpful employee benefits include membership discounts to various local fitness centers. We offer years of service gift cards to businesses of your choice. We offer gift cards for walking, biking, or carpooling to work as well as 20% discount for shopping at our Growing Grounds Downtown Store/Nursey/ Farm. We host two employee appreciation events for employees and their families yearly. We practice Trauma Informed Care Principles, Guidelines for Collaborative Conversations, and encourage the use of pronouns. We mindfully promote equality, respect and diversity of race, gender, sexual orientation, religion, ethnicity, national origin, and all the fascinating characteristics that make us different! TMHA is also a pet friendly workplace (upon approval)!

ORGANIZATION DESCRIPTION:

Transitions – Mental Health Association is a leading non-profit agency committed to providing comprehensive mental health services and support to individuals and families by inspiring hope, growth, recovery and wellness in our communities. TMHA has decades of experience with teams of compassionate staff. TMHA is a driving force in improving mental health and wellness in our communities and a supportive and inclusive work environment that values diversity and individual contributions.

Mission Statement:

Transitions-Mental Health Association is a nonprofit organization dedicated to eliminating stigma and promoting recovery and wellness for people with mental illness through work, housing, community and family support services.

Responsibilities and Duties:

1. Hires, supervises, evaluates, and develops subordinate accounting staff and their activities;

2. Responsible for supervision of staff who perform work on the general ledger, payroll, accounts payable and credit card charges, deposits, accounts receivable and collections, payroll and benefits, and inventory. This includes oversight of those functions.

3. Directs the proper administration, completion, and storage or archiving of agency records and paperwork such as expenditure requests, invoices, receipts, and other agency forms or records related to finance.

4. Prepares and processes electronic transfers and payments, prepares and performs check runs and reconciles accounts payable transactions. Reviews and verifies invoices and check requests. Sorts, codes, and matches invoices. Prints checks and routes for signatures.

5. Performs periodic audits on petty cash accounts.

6. Maintains vendor charge list, adding and deleting employees, as needed.

7. Supervises Payroll Coordinator to ensure accurate and timely payroll processing. Reviews payroll and benefit-related journal entries and account reconciliations. Acts as the backup for payroll when the Payroll Coordinator is out of the office.

8. Responsible for payment of and accounting for employee benefits.

9. Completes Worker’s Compensation insurance reports and annual WComp audit.

10. Reconcile Balance Sheet accounts

11. Processes 403(b) retirement plan disbursement, loan, and rollover paperwork.

12. Ensures retirement contributions to the record keeper are accurate and complete. Prepares annual retirement plan census. Works with 403(b) administrator and record-keeper.

13. Responsible for maintaining the agency’s asset management records, including adding assets when purchased, calculating and posting depreciation/amortization, and removing assets when no longer in service.

14. Monitors the collection and recording of rent payments for housing programs. Maintains Yardi, property software program to ensure proper rent tracking for housing programs, including adding/deleting/moving clients in the system. Also provides support and financial training to housing staff, when needed.

15. Supervises reconciliation of rent income from rental program (Yardi) to general ledger.

16. Oversees accounting for the three Growing Grounds Enterprises programs – Growing Grounds Nursery, Growing Grounds Farm and Downtown Store. Assists in year-end physical inventory and prepares inventory and COGS calculation for financial statement presentation.

17. Prepares quarterly sales tax returns.

18. Oversees the preparation and production of statistical and financial reports for internal and external reporting, and analyze monthly and annual financial and variance reports.

19. Performs reconciliations of various balance sheet accounts, including cash, accounts receivable and accrued liabilities. Has a clear understanding of composition of all balance sheet accounts. Monitor and address all outstanding account issues.

20. Develops, implements, and coordinates financial policies and procedures which comply with applicable laws, reporting requirements, generally accepted accounting principles and practices, and funding source regulations. Inform Finance Director of any non-compliance with GAAP or contract provisions.

21. Provides recommendations for procedural improvements.

22. Assists in the development and maintenance of financial reporting systems to ensure integrity of finances based on sound accounting procedures and controls.

23. Oversees compliance for federal, state, and county government contracts and grants.

24. Supports the Finance Director and audit team in the preparation of the annual audited financial statements, including the Single Audit. Supervises preparation of all schedules necessary for the annual audit.

25. Promotes, encourages and maintains trauma-informed practices in all services and activities. Practice and promote, both individually and in team meetings, TMHA’s Collaborative Communication Guidelines in order to facilitate clear, empathetic and person-centered communication.

26. Performs all other related job duties as assigned by the Finance Director; this may include assuming responsibility for business operations in absence of the Finance Director.

Job Environment:

1. Light, physical activity. May include moving or lifting up to 50 lbs.

2. Involves moderate risks that require safety precautions and the risk of exposure to potentially intense situations.

3. Active, busy, professional environment with frequent spoken and written interaction with colleagues, staff, and community members.

4. Position supervises staff in Finance department.

Minimum Requirements:

1. Bachelor’s Degree in Accounting, Finance, or Business; and five years accounting experience with at least two years of financial management to include budgeting, accounts payable and receivable, payroll, cash flow and control, and 3 years of staff supervision or management experience.

2. Thorough knowledge of GAAP and internal controls.

3. Active CPA preferred.

4. Ability to manage complex funding sources and expenses. Experience in nonprofit accounting preferred.

5. Self-motivated with the ability to work with minimum supervision; ability to plan, organize, and supervise comprehensive computerized accounting and human resources systems.

6. Demonstrated strong computer skills, including Microsoft Suite with particular emphasis in Microsoft Excel. Knowledge of and experience using automated accounting, financial management, and payroll programs is required.

7. Strong interpersonal skills, collaborative work style and strong oral, written, and communication skills.

8. Well defined organizational and time management skills.

9. Ability to work independently and flexibly

10. Ability to handle intense situations, display good judgment and decision-making skills, and remain calm and clearheaded under pressure.

11. Able to work effectively with a variety of people and personality types regardless of age, ethnicity, race, religion, sexual orientation, gender identity/expression or socio-economic level

12. Ability to possess and maintain good physical and mental health.

13. Ability to work well within a team and maintain a professional, respectful attitude in the workplace.

14. Ability to be willing to work with supervisor oversight and direction.

15. Attendance is an essential function of this job that requires face-to-face interaction with clients and/or other employees.

16. Ability to mindfully promote equality and respect diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all of the other fascinating characteristics that make us different.

17. Demonstrate the ability to successfully deliver culturally responsive services.

18. Knowledge of the various dimensions of diversity, including mental health, gender, race and ethnicity.

19. Must use reasonable precaution in the performance of one’s duties and adhere to all applicable safety rules and practices while acting in such a manner as to assure at all times, maximum safety to one’s self, fellow employees, clients, and other persons contacted through TMHA business

20. Conditions of employment include:

• Must be at least 18 years of age; possess a valid CA Driver’s License, at least 2 years driving experience, reliable transportation, proof of auto insurance, and DMV driving record that meets TMHA’s current vehicle insurance requirements. May be required to utilize personal vehicle and auto insurance.

• Must comply with a TB assessment (possibly a TB test if needed to confirm a negative tuberculosis result) and receipt of a criminal record clearance through fingerprinting.

• Must be able to successfully complete First Aid and CPR training.

Physical Demands:

1. Seeing

2. Hearing

3. Speaking

4. Stooping/Bending

5. Moving around office

6. Moving between offices/clients

7. Driving

8. Climbing

9. Lifting/carrying heavy items

10. Computer use

11. Pushing/pulling/dragging items

12. Standing for long periods

13. Working outside

14. Using hands/fingers