Human Resources Assistant

Human Resources Assistant

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians. This position is located in the Office of Human Resources, Richland County. This is an in-office role and not a telecommute or remote position. Are you the One? We are looking for a Human Resources Assistant who will serve as the receptionist for the Office of Human Resources, which includes assisting visitors and callers and any administrative support work that may be needed by the staff in the Office of Human Resources. In addition, the Human Resources Assistant will serve as the file room manager and personnel liaison on human resources matters related to temporary workers and interns.

Responsibilities include:

• Serving as the receptionist for the Human Resources area.
• Assisting the department in all areas as needed. Oversee the training and conference room calendars, sets up travel plans for Employee Relations issues, set up shopping carts for vendor payments.
• Creating and advertising intern positions on the state's recruitment website, handshake and other external sources. Conducting application prescreening for internship positions and referring applications that meet the minimum qualifications to the hiring managers for consideration. Working with staff in various program areas to provide a seamless transition from interview to placement. Assisting hiring managers with 114 submission and interviewing candidates for the internship program. Keeping track of all interns being selected for hire in each area as well as a list to track interns when they offboard and sharing list with the 114 team to assist in the timely processing of the 114s. Representing the agency at career fairs for colleges, and other community partner events. Recruiting candidates for the agency's internship program and building relationships with contacts when possible.
• Conducting new employee orientation for temporary workers as needed. Ensuring all orientation materials and presentations are up to date, accurate, and align with agency standards. Communicating agency policies, procedures, and expectations to temporary workers in a clear and consistent manner. Coordinating hiring contract personnel and temporary workers. Maintaining the state temporary worker system relationships with temporary agencies, filing system for temporary workers, and temporary personnel spreadsheets. Serving as the Employee Relations Liaison for Employee Relations matters concerning temporary workers.
• Completing all employment verifications, including inquiries involving wage, benefit, and employment status data. Ensuring all verification requests are handled promptly, accurately, and in accordance with agency confidentiality and consent requirements.
• Maintaining a comprehensive personnel-filing system up to, but not limited to, medical files, leave, EPMS documents, position descriptions, personnel action documents, employee information, employee discipline, special employee acknowledgments to ensure a completed copy of the acknowledgment is secured in various files for ease of accessibility.
• Completing other duties as assigned by management.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs

Minimum and Additional Requirements include:

• A High School Diploma and clerical or administrative experience in a human resource setting.
• Occasional overnight travel.
• Requires holder to drive routinely.
• Valid driver's license.
• Sitting or standing for long periods of time.
• Lifting requirements: 20 lbs.
• In-office role.

Preferred Qualifications include:

• Knowledge of office policies, practices and procedures with ability to utilize office automation and communication systems to interpret and apply policies and procedures.
• Must be able to handle multiple administrative tasks simultaneously.
• Must maintain the strictest standards of confidentiality as it relates to personnel actions or activities occurring in Human Resources.
• Under limited supervision, employee must exercise sound judgment and tact when dealing with visitors, applicants, and employees.
• Employee should have strong verbal and written communication skills and must exhibit courteous and conscientious qualities.
• Open to cultural/demographic diversity.
• Employee must have basic computer and math skills.
• Must have the ability to make and keep schedules.
• Employee must have good organizational skills.
• Employee must be capable of using standard office equipment.
• Must have the ability to establish and maintain effective working relationships.

Additional Comments:

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail. The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.