Fellowship Training Program Administrator and Clerkship Coordinator

Fellowship Training Program Administrator and Clerkship Coordinator, Department of Anesthesiology

Position Information

Position Title: Fellowship Training Program Administrator and Clerkship Coordinator, Department of Anesthesiology
Department: Department of Anesthesiology
Posting Link: "">
Job Type: Full-Time

Posting Detail Information

Position Summary

The Department of Anesthesiology in the Jacobs School of Medicine and Biomedical Sciences is seeking a highly organized and collaborative Training Program Administrator for Anesthesiology Fellowships; ANE Medical Clerkship Coordinator.

This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc., a New York not-for-profit university faculty practice corporation. This is not a New York State or University at Buffalo employment position. Employment benefits and policies are provided through University at Buffalo Anesthesiology, Inc. and differ from those available to University at Buffalo/ SUNY employees.

This position provides comprehensive administrative and programmatic support for the department's fellowship training programs and medical student education activities, working closely with Fellowship Program Directors, the Clerkship Director, faculty, fellows, medical students, and institutional partners.

In this position, you will:

• Coordinate the day-to-day administration of anesthesiology fellowship programs and medical clerkship activities, ensuring compliance with departmental, GME , ACGME , ABA , and University requirements.
• Manage fellowship recruitment and onboarding activities, including applications, candidate communications, interview coordination, selection processes, orientations, and related documentation.
• Develop and maintain fellowship rotation schedules, program records, evaluations, duty-hour and compliance reporting, and required data within MedHub and other institutional systems.
• Coordinate educational and program activities, including lectures, Journal Clubs, meetings, workshops, conferences, graduations, and other fellowship and medical student events.
• Support Fellowship Program Directors and the Clerkship Director with program administration, accreditation requirements, meeting preparation and minutes, testing, evaluations, and ongoing program initiatives.
• Coordinate fellowship and medical student recruitment and engagement efforts, including promotional activities, fellowship advertising, and administrative support of the Anesthesiology Interest Group.
• Maintain accurate and confidential electronic and program records and respond to verification, recommendation, and other program-related requests.
• Collaborate with faculty, trainees, medical students, and University partners to support the continued growth and success of the department's graduate and undergraduate medical education programs.

Our University Affiliation
University at Buffalo Anesthesiology, Inc. practice plan, proudly supports the academic and educational mission of the University at Buffalo and its Jacobs School of Medicine and Biomedical Sciences.

The University at Buffalo is a flagship of the State University of New York system and a premier, research-intensive public university recognized for academic excellence, research, and its impact locally and globally. Through its university affiliation, this position offers the opportunity to work within a collaborative academic medicine environment supporting faculty, residents, fellows, and medical students.

Minimum Qualifications

• Associate's Degree and/or two (2) years of full-time experience in a clinical or administrative setting.
• Skill in the use of word processing, slide presentations, report retrieval functions, etc.
• This position includes occasional non-standard (evening/weekend) work hours; flexible availability is required.
• Experience working with Graduate Medical Education ( GME ) of one (1) year.
• Proficiency in the use of MEDHUB .

Preferred Qualifications

• Bachelor's degree and three (3) years of experience in a clinical or administrative setting.
• Proficiency in the use of a residency credentialing system.
• Experience in Graduate Medical Education ( GME ) of one (1) year.

Special Instructions Summary

Please note: This is a University at Buffalo-affiliated position employed by University at Buffalo Anesthesiology, Inc. This is not a New York State or University at Buffalo employment position.

Applicants should submit a resume and cover letter outlining their qualifications and relevant experience. Applicants with experience in Graduate Medical Education ( GME ), residency or fellowship program administration, MedHub, or similar medical education management systems are encouraged to highlight this experience in their application materials.

Please complete all supplemental questions as part of your application.

Is a background check required for this posting?
No

Contact Information

Contact's Name: Samantha Gray
Contact's Pronouns: she/her
Contact's Title: Executive Assistant to Chair
Contact's Email: View email address on staff.academickeys.com
Contact's Phone: View phone number on staff.academickeys.com

Posting Dates

Posted: 09/01/2026
Deadline for Applicants: Open Until Filled
Date to be filled:

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