Office Assistant

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations on a temporary basis. The ideal candidate will handle client and phone communications, manage spreadsheets, and perform essential clerical tasks to ensure smooth office functioning. This role requires strong computer literacy, office experience, and the ability to adapt to various administrative responsibilities related to invoicing, project documentation, and insurance coordination. Responsibilities Communicate effectively with clients and respond promptly to inquiries via phone and email. Enter invoices accurately into accounting systems, such as QuickBooks, and assist with financial record-keeping. Collect payments on past-due accounts and follow up as necessary. Close out projects by compiling and providing required documentation for completed work. Request insurance documentation for General Contractors to ensure compliance with project requirements. Maintain organized spreadsheets for tracking invoices, payments, project statuses, and other relevant data. Support office operations by performing general administrative tasks as needed. Qualifications Proven experience in an office environment or administrative role. Strong computer literacy with proficiency in spreadsheet management and familiarity with QuickBooks is preferred. Excellent communication skills for client interaction via phone and email. Ability to handle multiple tasks efficiently in a fast-paced setting. Attention to detail and accuracy in data entry and documentation processes. Prior experience with invoicing, collections, or insurance coordination is advantageous. #J-18808-Ljbffr Alternative Acoustics