Office Assistant

Office Assistant

The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of the position.

Essential Functions:

• Manage student data in UASIS, MyGED
• Create and complete registration materials
• Input student information and use database to create rolls, reports, and schedule classes
• Request student transcripts and keep accurate student files
• Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees
• Answer phones and assist students and teachers
• Make appointments for coordinator and counselor
• Administer Placement and Post Tests to students as needed
• Other duties as assigned

Required Education and Qualifications:

• High school diploma or equivalent
• Some college experience preferred

Required Prior Experience:

• None

Required Knowledge and Skills:

• Ability to accurately type 35 wpm
• Proficient in spelling, punctuation and grammar
• Professional attitude and appearance
• Dependable
• Organized
• Strong communication skills
• Knowledge of Microsoft operating programs
• Ability to handle multiple tasks and distractions while maintaining confidentiality
• Adept at learning new computer programs

Assigned Decision Making:

• Make decisions within guidelines. Handles routine daily problems. Refers difficult questions to a higher authority

Interactions with Others:

• Positive interaction of students, teachers, support personnel, parents, and administrators.

Supervisory Responsibility:

• NA

Budget Responsibility:

• NA

Working Environment:

• General office conditions. May be exposed to illness.

Physical Requirements:

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception. Must be able to stand/sit for long periods of time. Must be able to lift and or move up to 20 lbs.