Field Administrative Assistant

Job Title: Project Site Administrator Role Overview We are seeking an organized and resourceful Project Site Administrator to join our onsite construction team. You will serve as the primary administrative anchor for the field staff, ensuring that the project's essential functions-including workforce onboarding, time tracking, payroll processing, and site reporting-are managed with precision. This is a fast-paced role for an administrative professional who thrives in a construction environment. You will be the point person for all incoming field personnel, managing the full lifecycle of the site team while ensuring our daily reports, safety logs, and project documentation remain organized and audit-ready. If you are a natural problem-solver who can navigate the unique challenges of a job site and keep a team of field professionals organized, this is the perfect role for you. Key Responsibilities Workforce Management & Onboarding • Onboarding Lifecycle: Facilitate the end-to-end onboarding of new field personnel. Manage the paperwork process, orientation materials, and ensure every new hire is set up for success from their first hour on site. • Payroll Administration: Manage weekly timecard submissions for field staff. Audit entries for accuracy, resolve discrepancies, and ensure payroll is processed on time and without error. • Systems Support: Act as the primary interface between the site team and the corporate office for IT requests, hardware support, and supply procurement. Site Administration & Documentation • Project Reporting: Support the flow of information between field, vendors, and clients. Prepare, consolidate, and maintain critical project binders, task plans, and daily safety reports. • Technical Documentation: Assist in the creation of site-specific documentation, such as equipment labeling schedules and project-tracking charts, based on approved design drawings. • Logistics & Organization: Manage site office operations, including inventory of supplies, filing/record-keeping, and ensuring the site trailer environment is organized and professional. Qualifications & Requirements Minimum Qualifications • Experience Baseline: Minimum of two (2) years of experience in an administrative or operational support role, preferably within a construction or industrial environment. • Payroll & Compliance: Proven experience with payroll processing, timecard management, and employee onboarding. • Technical Literacy: Advanced proficiency in Microsoft Office (Outlook, Excel, Word) and a willingness to learn site-specific tracking systems. • Communication: Exceptional organizational and interpersonal skills-you must be comfortable interacting with field foremen, project superintendents, and external vendors daily. Preferred Attributes • Education: High School Diploma/GED required; college degree in Business or Construction Management is a plus. • Industry Focus: Prior experience in a construction-related role is highly preferred. • Resilience: Ability to thrive in a "dynamic" project environment where priorities shift based on site requirements. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Additional Skills (none specified) AllSTEM Representative Contact Info Account Executive: Perry Branch Phone: View phone number on click.appcast.io Location: Houston, TX AllSTEM Connections