Maintenance Planner

Maintenance Planner

Essential Job Functions:

• Receive, review and screen all work requests to ensure the scope of work is clearly described.
• Check work orders to ensure the priority is realistic and provide practical lead time, cost and other coding for accuracy. Check for proper authorization of work requests.
• Create a work order for all approved & needed requests. Refer all questionable or unapproved work requests to Maintenance Manager for approval.
• Manage and maintain the Work Flow process (work identification, planning, scheduling, execution, and auditing).
• Obtain blueprints, drawings, instruction manuals and special procedures, as needed, from files or job packets to clarify the intent of work orders.
• Work closely with purchasing for timely delivery of parts and equipment.
• Identify and obtain determinable materials, entering materials needed on work order(s).
• Ensure safety needs are given a top priority in planning & scheduling.
• Estimate each work order showing sequence of steps, number of technicians and required labor hours. Lists any special tools or equipment needed.
• Estimate cost for each work order in terms of direct labor, materials required and total costs.
• Maintain backlog of work orders with appropriate status codes.

• Facilitate weekly Coordination Meeting with Operations to gain consensus on priorities, negotiate downtime windows and agree on the most effective use of available resources.
• Communicate with operations to ensure equipment availability prior to scheduling.
• Coordinate with operations and engineering staff to resolve bottlenecks and/or problems
• Have a complete knowledge of the PM & Planned workload. Provide and publish a weekly work schedule. Ensure the schedule balances with the hours available & each person is fully loaded.
• Schedule every minute of every workday for each technician.
• Carefully review completed schedules & capture all appropriate comments in the database.
• Avoid waste and misuse of product & materials.
• Assist with maintaining effective inventory levels & turns
• Oversee BOM inventories.
• Use reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches.
• Review actual vs. estimated labor & materials for completed jobs, to determine corrective measures to improve the accuracy of estimating & improving methods.
• Network with other sites to establish best practices
• Customer liaison for non-emergency work
• Provide feedback to technicians and Maintenance Manager on technician performance.
• Maintain necessary records & files. Report meaningful & accurate control reports and KPIs.
• Must be able to perform essential functions of this position with or without reasonable accommodation.

Behaviors/Skills:

Leadership Behaviors :

• Puts The Customer First - Anticipates customer needs, champions for the customer, acts with customers in mind, exceeds customers' expectations, gains customers' trust & respect.
• Communicates Effectively & Candidly - Communicates clearly & directly, approachable, relates well to others, engages people & helps them understand change, provides & seeks feedback, articulates clearly, actively listens.
• Achieves Results Through Teamwork – Is open to diverse ideas, works inclusively & collaboratively, holds self & others accountable, involves others to accomplish individual & team goals.
• Leads Through Positive Influence – Demonstrates strong character; builds partnerships; models a conscious balance between work & personal life; takes personal responsibility for own development; role models leadership qualities such as motivation, inspiration, passion & trust.
• Coaches & Develops Others - Develops & cares about associates, builds effective teams, helps people be their best, values & manages diversity, provides candid & constructive feedback.
• Leads Change & Innovation - Challenges the status quo, embraces technology, puts forward creative ideas, champions & implements process improvements, gathers the ideas of others, demonstrates good judgment about which ideas will work.
• Executes With Excellence - Is action oriented, drives for results, sets clear expectations & milestones, reviews progress, acts decisively, solves problems, can be counted on to consistently meet or exceed goals.
• Provides Clear & Strategic Direction - Plans & organizes well, sets a clear & simple course of action, stays focused on the most important priorities, has the ability to visualize & plan for the future, understands the industry & marketplace.
• Safety Awareness -Identifying & correcting conditions that affect employee safety; upholding safety standards.

Position Qualifications:

• 5–8 years' experience in Maintenance Management
• Proficient Computer skills
• Prioritize & organize work based on changing & challenging deadlines.
• Communicate effectively with associates, staff, and senior management.
• Respond effectively to changing demands.
• Diagnose situations and adjust timely.
• Excellent organization & leadership skills
• Willing to work flex hours based on operational demand.
• Read/write in English and possess good writing skills

Desired Previous Job Experience:

• Management & operational experience, knowledge of systems
• Knowledge of Microsoft programs (Excel, Word, and Access)
• Proactive Maintenance experience

Physical Demands:

• Regularly required to do the following activities:
• Walk, bending, twisting, squatting up to 80% of your time.
• Able to work in temperature-controlled areas negative -14 degrees, 34 degree, and ambient temperature up to 80% of your time.
• Talk and hear.
• Must not have a fear of heights.
• Climb stairs and/or ladders; twist upper torso, stoop, kneel, crouch and/or crawl.
• Reach up and out with hands and arms.
• Lift up to 80 pounds and carry for short distance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Potential Career Path:

• Maintenance Manager
• Maintenance Supervisor
• IT Manager

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.