Accounting Specialist - Accounts Payable

Job Description

Job Description

Position Title: Accounts Payable & Accounting Specialist

Position Overview

World Travel, Inc. is seeking a detail-oriented, organized, and motivated Accounts Payable & Accounting Specialist to join our Finance Team.

This is an excellent opportunity for an accounting professional who enjoys working with numbers, solving problems, and taking ownership of their work. The successful candidate will play an important role in ensuring the accuracy and efficiency of our accounts payable function while also supporting general accounting, reconciliations, month-end close, and other financial activities.

The ideal candidate is someone who takes pride in getting the details right, follows through on commitments, communicates effectively, and looks for ways to make accounting processes more efficient. You will work closely with vendors and colleagues throughout the company, making strong communication and customer service skills just as important as accounting knowledge.

What You'll Do

Accounts Payable & Payment Processing

• Review, code, and accurately process vendor invoices in a timely manner.
• Match invoices to purchase orders and supporting documentation.
• Verify appropriate approvals and ensure transactions comply with company policies and procedures.
• Prepare and process weekly payment runs, including ACH, checks, and wire payments.
• Maintain accurate and organized vendor files and payment records.
• Process employee expense reimbursements accurately and efficiently.
• Monitor accounts payable activity to ensure invoices are processed and paid within established timeframes.

Reconciliations & General Accounting

• Reconcile vendor statements and research and resolve discrepancies.
• Monitor the accounts payable aging and follow up on outstanding items.
• Assist with month-end closing activities, including:
  • General ledger journal entries
  • Account reconciliations
  • Accruals
  • Supporting documentation
• Prepare financial reports and other accounting documentation as requested.

Vendor & Internal Customer Support

• Serve as a primary point of contact for vendor questions regarding invoices, payments, and account balances.
• Build and maintain positive, professional relationships with vendors.
• Work collaboratively with internal departments to obtain required approvals and resolve invoice or payment issues.
• Assist with new vendor setup by ensuring required documentation and information are complete and properly entered into the ERP system.
• Provide timely and professional responses to accounting-related questions from internal and external stakeholders.

Records, Compliance & Process Improvement

• Maintain accurate and well-organized electronic and physical accounting records.
• Support internal and external audit requests by providing documentation and account information.
• Maintain confidentiality of financial and company information.
• Identify opportunities to improve accounting processes, increase efficiency, and reduce errors.
• Assist with special projects and other accounting-related responsibilities as assigned.

What We're Looking For

We are looking for an accounting professional who combines strong attention to detail with the ability to see the bigger picture. You should be comfortable working independently, managing competing priorities, and following an accounting process from invoice request through payment and reconciliation.

Preferred Qualifications

• Associate degree in Accounting or a related field preferred.
• 3–5 years of accounting or clerical accounting experience
• Hands-on experience with accounts payable processes and procedures.
• Working knowledge of general accounting principles.
• Experience with travel-industry accounting systems, such as Central Command, is a plus.
• Proficiency with Microsoft Excel and Word.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.

What Success Looks Like

In this role, success means more than simply processing invoices. A successful Accounts Payable & Accounting Specialist will:

• Process invoices and payments accurately and within established deadlines.
• Keep vendor accounts and financial records organized and up to date.
• Identify and resolve discrepancies before they become larger problems.
• Develop positive working relationships with vendors and internal teams.
• Contribute to a smooth and timely month-end close.
• Look for opportunities to improve processes and increase efficiency.
• Take ownership of assigned responsibilities and follow issues through to resolution.
• Continue developing accounting knowledge and take on additional responsibilities as World Travel, Inc. grows.

Time Allocation

• Accounts Payable Processing & Reconciliations: Approximately 80%
• Other Accounting Duties & Projects: Approximately 20%

Why This Role Matters

The Accounts Payable & Accounting Specialist is an important part of the Finance Team. The work performed in this position directly supports accurate financial reporting, timely vendor payments, strong vendor relationships, and the overall financial operations of World Travel, Inc.

We are looking for someone who wants to be more than a processor, a person who takes ownership, brings ideas to the table, and wants to grow with the company.

If you are an experienced accounting professional who enjoys working in a detail-oriented environment and takes pride in doing things accurately and efficiently, we would like to hear from you.

If you need an accommodation, please reach out to the People Operations Department.