Administrative Assistant

Job Description Essential Responsibilities include, and are not limited to: Answering multiple phone lines. Prepare agendas, materials and emails for upcoming meetings and/or presentations. Handle any requests issued by Athena staff as required. Perform administrative and office support activities. Run errands including going to the, post office, Fedex offices etc. Scan invoices into Accounting system. Prepare & Mail out Fed Ex Packages, UPS, USPS, and Certified outgoing mail. Prepare and draft confidential correspondence, memos, and contracts. Prioritize and manage multiple projects and follow through on issues in a timely manner. Arrange meetings and appointments and provide reminders. Collect and monitor data and information and support/maintain agency database management systems. Collect and track insurance documents. Draft vendor service and maintenance contracts. Call vendors regarding past due bills. Assist Property Managers and Assistant Property Managers with miscellaneous administrative tasks. Knowledge, Skills, and Experience Education and/or Experience: 1-5 years experience in a similar role. Strong computer skills a must (MS Office Suite). Excellent verbal and written communication. Ability to handle multiple tasks with strong organizational skills; Detail oriented with independent work ethic. Property Management experience a plus. This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people and working on group projects Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction Detail-oriented -- would rather focus on the details of work than the bigger picture Achievement-oriented -- enjoys taking on challenges, even if they might fail Autonomous/Independent -- enjoys working with little direction High stress tolerance -- thrives in a high-pressure environment Company Description Athena Property Management is a full-service property management company specializing in managing, leasing, and redeveloping income-producing properties in California and Arizona. We pride ourselves on delivering exceptional service to our clients through proactive management, strategic planning, and a dedicated team of professionals. We strive to make a positive, long-term contribution to every property we manage. #J-18808-Ljbffr