Branch Administrative Assistant

Administrative Assistant

This position reports directly to the branch manager and is responsible for supporting a wide range of activities; calendar management, scheduling of meetings and events, communication with external clients/customers, and supporting efforts with special projects.

Key responsibilities include:

• Maintain, issue, and track inventory for uniforms and ammunition per audit standards.
• Distribute ID badges and audit signature list weekly for expired ID badges.
• Schedule and maintain records for DOT physicals.
• Maintain petty cash per audit standards.
• Coordinate with Accounts Payable for timely processing of invoices and tracking of purchase orders.
• Review employee records in Loomis academy for compliance standards and notify supervisors of overdue trainings.
• Perform weekly circulation of counterfeit bills per audit standards.
• Collaborate with HR to ensure proper record keeping of termination documents.
• Work closely with BM, CMS Manager, and Operations Manager on administrative tasks and moderate HR obligations, including posting HR related information in the branch.
• Handle mail room duties, including administrative support for UPS related issues.
• Order office supplies and other departmental items.
• Make travel arrangements for various runs and Loomis travelers.
• Responsible for arranging and scheduling meetings, lunches, and Loomis family events.
• Other duties as assigned.

Primary qualifications:

• High School diploma or equivalent.

Individual skills and competencies:

• Strong knowledge of Microsoft Office programs and office equipment.
• Excellent communication skills, both verbal and written.
• Strong attention to detail to provide quality service with accuracy.
• Demonstrate strong organizational and time management skills to efficiently meet deadlines and handle competing priorities.
• Courteous and professional phone and people relations, both internally and externally.

Benefits

Loomis offers one of the most comprehensive employees benefit packages in the industry, which includes:

• Vacation and Sick Time (PTO) as well as Paid Holidays
• Health & Dental Insurance
• Vision Insurance
• 401(k) Plan
• Basic Life Insurance Plan
• Voluntary Life Insurance Plan
• Flexible Spending and Health Savings Account
• Dependent Care Account
• Industry leading Training and Development

Loomis is an Equal Opportunity Employer and Drug Free Workplace. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.