Subcontractor Compliance Coordinator

Job Description

Job Description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

The Subcontractor Compliance Coordinator supports the timely and accurate review of subcontractor and lower-tier compliance documentation throughout the life of a construction project. This position works closely with subcontractors, project teams, accounting, insurance, prequalification, and other groups to identify missing requirements, maintain complete records, and resolve compliance items that may affect payment approval.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills and a proactive approach to problem-solving are essential for success in this role.

The Specifics of the Role

• Review subcontractor compliance requirements for assigned projects and track outstanding items through completion.
  
• Collect, review, and maintain documents such as Exhibit B forms, lien waivers, sworn statements, licenses, bonds, preliminary notices, and other project-specific requirements.
  
• Track lower-tier subcontractors and suppliers by project and contract, confirming that documentation is separated and recorded correctly for each job.
  
• Follow up with subcontractors and lower-tier subcontractors or suppliers regarding missing, incomplete, expired, or inaccurate documents and provide clear instructions for correction.
  
• Review compliance information in systems such as Textura, Procore, and internal tracking tools, and keep project records, folders, and contact information current.
  
• Log contracts and change orders and maintain accurate tracking sheets, including intercompany records when required.
  
• • Monitor payment-related compliance holds and communicate open items to subcontractors, project accountants, and project teams before payment deadlines.
  
• Coordinate with the Insurance and Certified Payroll teams by requesting status updates when needed. These teams remain responsible for determining compliance within their respective areas.
  
• Assist with owner waiver submissions, bond and subcontractor default insurance documentation, closeout requirements, and other assigned compliance processes.
  
• Research discrepancies, document follow-up efforts, and escalate unresolved or time-sensitive issues to the appropriate team member or manager.
  
• Respond to emails and requests professionally and promptly while balancing weekly deadlines and changing project priorities.
  
• Support team coverage, process improvements, and special projects as assigned.
  
• Assist the legal department with removing mechanics' liens and processing other legal notices related to subcontractors.

Requirements

• High school diploma or equivalent.
  
• At least two years of experience in administration, construction compliance, accounts payable, project coordination, or a related office role.
  
• Proficiency in Microsoft Outlook, Excel, and document management systems.
  
• Strong written and verbal communication skills.
  
• Ability to organize detailed information, manage multiple deadlines, and follow issues through resolution.
  
• Preferred Qualifications
  
• Experience in construction, subcontractor administration, lien waivers, or payment compliance.
  
• Experience with Textura, Procore, or similar construction software.
  
• Familiarity with subcontract agreements, change orders, payment applications, bonds, licensing, and lower-tier documentation.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.