Administrative Analyst - Fire Department

Administrative Analyst

The San Rafael Fire Department is seeking a full-time Administrative Analyst to join our Administrative Division. At the direction of the Department's Senior Management Analyst, this position provides professional administrative support to the Fire Department, with responsibilities including contracting, grant management, principles in accounting and other administrative duties.

The ideal candidate will be a blend of the following skills and experience:

• Background and knowledge of accounting and budgeting including accounts payable, accounts receivable, and budgeting.
• Experience with managing contracts, risk management, and the RFP process.
• Ability to create flyers, news posts, and other outreach material to the broader community.
• Excellent written and verbal communication skills, with the ability to prepare clear, accurate meeting agendas, minutes, and memos.
• Experience with payroll and understanding of basic human resources policies and principles.
• Ability to analyze data and present concise written recommendations or summaries of findings.
• A collaborative, service-oriented approach to working with the public, internal staff, and staff across departments.

Essential duties and responsibilities (including but not limited to):

• Plans, organizes, coordinates and implements day-to-day program assignments independently.
• Conducts research, analyzes data, and presents conclusions and recommendations.
• Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes.
• Develops program manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
• Drafts and publishes authorized social media posts, consistent with City messaging, and responds to citizen inquiries on behalf of Department.
• Plans and coordinates civic engagement events.
• Participates in the training of clerical personnel. May provide work direction to others.
• Prepares comprehensive written reports regarding program activities.
• Educates and engages with other city staff, city council, community representatives, and citizens.

Education and experience: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Equivalent to an Associate's degree with college course work in public administration, business administration, or a related field, AND
• Three (3) years of progressively responsible administrative support experience, preferably within a public agency.
• Experience involving extensive written customer communications, employer social media posts, research, budget preparation/reconciling; development of marketing materials and event planning/coordination may substitute for the required education on a year-for-year basis.

This position is a regular position of the City's SEIU Local 1021 employee group and is eligible to receive benefits including but not limited to:

• City group health coverage, with the City paying a fixed dollar amount toward the cost of the monthly insurance premium: Employee only: $998.00 | Employee plus one: $1,995.00 | Family: $2,520.00
• Premium fully paid for employee plus eligible dependents.
• Premium fully paid for employee.
• 10 days annually, increases after 3 years of service.
• 12 days annually.
• 12 paid City holidays plus 1 floating holiday per year.
• Up to 5 days paid leave.
• Up to 300 hours paid leave. SEIU employees also contribute to State Disability Insurance (SDI)
• Up to 80 hours paid leave.
• $20,000 Life policy and $20,000 AD&D policy.
• 66.67% of salary, up to $1,000 per month.
• Enrollment in the Marin County Retirement System (MCERA) pension plan, a defined benefit retirement program
• Up to $198 per year.
• Up to $250 per month.