Recruiting & HR Coordinator

RECRUITING & HUMAN RESOURCES COORDINATOR AT PHILANTOPIC NON-PROFIT ORGANIZATION

Salary is $105K to $110K Base; Plus Discretionary Bonus; and Excellent Benefits

Incredible Organization with Equally Incredible People

Leading Philanthropic Non-profit Organization is looking for an experienced individual to join its growing organization as a Recruiting & Human Resources Coordinator . This organization engages in a range of activities, including investment management, operational support, finance, legal, human resources, and information technology. You will play a pivotal part in the organization's continued growth and success by coordinating its recruitment efforts and providing valuable support to its HR Department . This position coordinates all recruiting searches across the organization, as well as assists with various HR Functions.

In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in‐person presence in accordance with the organization’s hybrid schedule of working in the office Three (3) Days per Week (Monday/ Tuesday/ Thursday).

REQUIREMENTS AND SKILLS

• Bachelor's Degree is required; Coursework Completed in HR Management, Business and/or Psychology is preferred .
• Three to Five (3-5) years of Experience in Recruiting, HR, and Providing Administrative and Operational Support to Senior Level Executives is required .
• Ability to Handle Sensitive and Confidential Information with Discretion.
• Excellent Organizational and Multitasking skills.
• Strong Communication and Interpersonal skills.
• Excellent Attention to Detail and Follow‐through.
• Strong Problem‐solving and Decision‐making skills.
• Project Management experience is preferred .
• Team player with a collaborative mindset.
• Proficiency in MS Office Suite, specifically Outlook and Excel , as well as Zoom .
• Prior experience using an HR Information or Applicant Tracking System or Database is preferred .

RESPONSIBILITIES AND DUTIES

Recruitment

• Coordinate the end‐to‐end recruitment process, including formatting and updating job descriptions, creating job postings, tracking resumes, communicating with recruiters and hiring teams, scheduling interviews for all departments, scheduling candidate assessments and processing candidate paperwork.
• Monitor, sort, file and conduct initial screens of incoming applicant emails and resumes sent to the various Careers In Boxes.
• Provide project management support for full lifecycle of a search from initial preparation through to accepted offer and onboarding.
• Coordinate with internal content staff to post positions on organization websites and with external university and job posting sites, as applicable.
• Administer assessments, coordinate background checks, schedule reference calls and complete any follow up as requested.
• Track search timelines and ensure that steps are progressing expeditiously and provide time‐ keeping checks.
• Manage applicant tracking system, which includes entering and maintaining information and running reports on data.
• Track and input status updates into spreadsheets and generate reports on recruitment and HR metrics.
• Maintain and coordinate search firm and background check sign off and filing of signed vendor agreements.
• Ensure a positive experience for candidates, external partners and hiring teams and provide timely communication throughout the hiring process.

Human Resources

• Assist in HR Administrative tasks, such as maintaining employee soft copy records, scheduling onboarding meetings, arranging for ID cards for new hires, offboarding for termed employees, and general calendar management for the HR team.
• Organize, coordinate and track yearly trainings and information sessions. Manage post‐session employee surveys when applicable.
• Provide project management support for HR initiatives.
• Order business cards and stationery when requested. Manage the approval process for all HR related invoices and cash reimbursements for candidate travel and/or expenses.
• Provide back‐up coverage for HR team when HR Assistant is out of the office.
• Contribute to the organization and execution of employee engagement initiatives.
• Support the HR team on ad hoc projects.
• Maintain data and reports and conduct research as needed.
• As a member of a small team, partner with all members of the HR department on various initiatives (e.g., training, background checks, assessments, year‐end scheduling).