Externship Coordinator

Externship Coordinator

The Externship Coordinator is responsible for supporting the overall functioning and performance of the Externship Department by providing day-to-day support with respect to policies, procedures, student engagement, retention, and completion goals in a student centric campus environment.

The primary responsibility of the Externship Coordinator includes coordination and support of the following; supporting the Externship Director with placing students in externship sites for all WCUI Programs, affiliate site visits, assure that all sites provide maximum skills and competency training opportunities for WCUI students and new site development.

Responsibilities:

• Supports and represents the Externship Department in the day-to-day operations of the department, ensuring support of students, affiliates, registry, regulatory compliance, and consistency of practice and maintenance of optimum service levels
• Provides support with faculty and staff, colleagues, students and community partners to support, provide and/or facilitate activities that ensure that the campus achieves its student engagement, satisfaction, retention, and completion goals
• Provides support, in relation to policies, procedures, and operational plans regarding students and services for students, including risk management.
• Ensure that the Externship Department monitors students' attendance and academic performance on a weekly basis, progress toward program completion, recommending interventions as needed
• Ensure the Externship Department maintains appropriate documentation with regards to advising sessions including meeting overviews, progress notes, referrals, and follow up activities.
• Ensure that the Externship Department is in compliance with all regulatory bodies
• Assist the Externship Director with the coordination of new externship sites and maintain current affiliate contracts
• Work closely with the externship department and the education department to assure a positive student experience.
• Must be proactive in reviewing student population and schedules and providing respective data to the Externship Director to assure there will be an adequate number of externship sites available when needed.
• Stay informed of current industry standards, certification requirements, trends and technology.
• Work closely with Registrar to assure accurate and timely attendance and performance records.
• Support externship orientation workshops.
• Adhere to HIPAA regulations.
• Occasional travel is required.
• Leads or participates in committees as assigned
• Maintains knowledge of WCUI programs, campus resources, information systems, and policies and procedures
• Additional job-related duties as required and assigned by the Externship Director

Requirements:

• Minimum of an Associate's Degree or equivalent but relevant experience, Bachelor's Degree preferred.
• Ability to prioritize, multi-task, perform well under pressure, meet deadlines, and work flexible schedules.
• Ability to communicate with high level industry supervisors and management teams.
• Strong ability to work independently as well as collaboratively with other staff members.
• Ability to engage in critical thought and analyze all types of quantitative and qualitative data into reports and presentation for strategic planning and problem-solving
• Provides support to and ensures accountability for achievement for results; very focused; strong organizational skills; simplifies often complex and lengthy matters; effective time management skills; ability to separate important issues and identify priorities
• Ability to track, monitor, assess and evaluate student progress and outcomes
• Individual must possess strong motivational skills, oral and written communication proficiency
• Provide excellent student customer service
• Must have strong technical skills including all computer applications, internet research, database management, and analytical skills
• Strong documentation skills
• Demonstrates integrity, credibility, confidentiality, and responsibility in all interactions
• Possesses high ethical standards and an honest, open, and consistent approach to working with peers, employees, and staff
• Individual must be professional in all aspects of the position including appearance, demeanor, and attitude

Physical Requirements/Working Conditions:

• Must be able to remain in a stationary position for prolonged periods of time
• Can independently move objects up to 25 lbs.
• Sufficient hand, arm, and finger dexterity to operate a computer keyboard, other office machinery, and perform repetitive motions
• Must have sufficient hearing and speaking ability to communicate in person or on the phone/computer with others
• Must be able to occasionally function in activities that include walking, bending, squatting, and reaching

Culture of Care:

Culture of Care is our commitment to create a supportive environment in which every student can achieve their educational and career goals. Culture of Care encourages one-on-one relationships. Creating a culture that focuses on the student and their wellness. This includes understanding the student's complex lives. It is about creating a school where everyone feels welcomed by:

• Creating a sense of community in all interactions and communications with students
• Identifying problem areas and offering assistance
• Opening up safe conversations for cooperative solutions
• Holding students to standards and goals that will ultimately make them successful in their careers

WCUI School of Medical Imaging