Property Specialist

Property Clerk

Performs a variety of tasks as a generalist in support of administrative, program, or technical functions. Functions include records, reports, filing, public contact, office equipment operation, and composition.

An employee in this class independently performs a variety of tasks that involve some scope or consequence in support of an office, program, or work unit. Tasks may involve several steps in a process, with specific procedural and operational guidelines readily available. Work requires a general knowledge of the office or work units policies and procedures to communicate information. The Property Clerk is responsible for the inventory, daily intake and release of inmate property. Duties include data entry, systematic filing and storage of property upon entering and being released from the detention facility. This position is also responsible for the sanitation, organization and care of the property storage bags. The Property Clerk maintains constant contact with inmates, various agencies, employees, general public and other law enforcement concerning property related matters.

Graduation from high school or GED and at least one year of office/clerical experience. A higher education level may be considered as a substitution for all or part of the experience.

Screens and directs clients and visitors; explains a wide variety of readily available information in responding to inquiries. Schedules, confirms and cancels appointments. Makes travel and meeting arrangements based on established guidelines and instructions. Collects specific information from clients to establish or update records. Assembles and summarizes specific information from files or other resources for the preparation of reports. Reviews, verifies and processes office documents and performs calculations using specific guidelines. Prepares and submits requisitions for supplies, equipment, and maintenance. Maintains a limited unit budget; compiles routine statistical reports; reconciles account balances. Operates a typewriter, word processor, or computer to type, enter, format, and store a variety of work related documentation with responsibility for choosing from a limited variety of standarized formats. Uses word processing and other software packages and/or mainframe system to enter, update, review, edit, and retrieve data. Establishes and maintains alphabetical, chronological, or subject matter files and records; maintains data on automated files. Prepares routine memoranda and letters; responds to requests for information. Performs related work as required.