Facilities Coordinator

Contract Details

• Work Mode: Onsite, 5 days/week
• Location: Herndon, VA (Virginia residents only)
• Travel: Once per month to Chantilly, VA
• Schedule: 40 hours/week; standard business hours; occasional after-hours as needed
• Duration: 09/14/2026 - 09/13/2027
• Potential to convert to full-time after ~1 year (not guaranteed)

About the Opportunity

Join an enterprise organization as a Facilities Coordinator supporting daily office operations, front desk reception, and vendor/service coordination. This role is highly visible and customer-facing, ensuring a well-run office environment and a great experience for employees and visitors.

Key Responsibilities

• Provide front desk reception support for guests, visitors, and employees.
• Assist the Senior Facilities Manager with administrative and facilities coordination tasks.
• Oversee and coordinate janitorial, food, coffee, badging, and fitness center waiver processes.
• Manage stocking of pantry and office supplies.
• Coordinate incoming/outgoing mail and general office shipments.
• Issue office announcements via distribution lists.
• Dispatch maintenance service requests to the landlord as needed.
• Organize and maintain filing systems for reports, invoices, and proposals.
• Maintain current vendor and emergency contact lists and property information.
• Coordinate catering and lunch program scheduling.
• Support meetings and conference room reservations.
• Provide monthly on-site support at the Chantilly, VA office on an as-needed basis.

Required Qualifications

• U.S. citizenship (no dual citizenship).
• Residence in Virginia and ability to work onsite in Herndon, VA, 5 days/week.
• Ability to travel once per month to Chantilly, VA.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Bachelor's degree or equivalent professional experience.
• Strong communication skills and a customer service mindset.
• Highly organized, detail-oriented, and able to prioritize multiple tasks in a deadline-driven environment.
• Professional, courteous interpersonal skills with the ability to interact across all organizational levels.

Preferred Qualifications

• Active security clearance.

Work Environment

• Front desk/reception coverage in a professional office setting.
• Occasional after-hours work may be required to support business needs.