Payroll Specialist

Duties and Responsibilities Process three bi-weekly payrolls. Provide assistance to employees using Banner Web Time entry and Department Time Entry. Prepare benefit deduction schedules and accrual adjustments for 10-month employees. Coordinate Faculty Load and Compensation process. Maintain payroll calendars in Banner. Reconcile leave reports for monthly payroll processing. Reconcile vacation balances for all payroll groups. Coordinate with 3rd-party tax preparer and Controller to ensure accuracy of tax payments. Send bi-weekly and monthly payroll information to Equifax. Coordinate with the Controller re: Payroll monthly closing process. Coordinate Graduate Tuition imputed income. Post and process journal entries where needed. Perform accounting tasks when requested by different areas of the business office. Participate in administrative staff meetings and attend other meetings and seminars as required. Code weekly and biweekly medical bills and submit to A/P for payment. Manage taxability and administration for foreign individuals via Sprintax. Process 1042-S forms at year-end. Other duties as assigned. Required Qualifications Associate’s Degree in Accounting. At least 2 years of accounting and payroll experience. Exceptionally detail-oriented with the ability to multi-task. Customer-focused attitude, with a high level of professionalism and discretion. Intermediate skills with MS Office suite, and familiarity with its Google equivalents. Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world. Preferred Qualifications BS/BA in accounting or finance. Experience with processing Payroll in Banner. Experience with leveraging AI (Gemini) to improve business processes. General understanding of John Carroll University, Jesuit colleges and universities and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications. Normal Work Location, Hours and Conditions Generally 37.5 hours per week as assigned. This position may require work be performed outside of normal business hours to support department and University operations. Physical Requirements Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other office locations and to verbally communicate to exchange information. Hours Full Time FLSA Non-Exempt (Hourly) Compensation Starting salary will be $18.00–$22.00 per hour. This position includes our part‑time Total Rewards program which includes access to many discounts and perks, including free membership to our University recreation center, free parking, access to our employee assistance program, and required participation in our 403(b) retirement plan. EEO Statement We are an Equal Opportunity Employer. We welcome and value all individuals and encourage applications from people of all backgrounds, experiences, and perspectives. #J-18808-Ljbffr John Carroll University