Executive Secretary to Superintendent

Executive Secretary To The Superintendent

Nature of Position: Full-Time, 12-Month Position

Location: Administrative Office, Freehold NJ

Office Manager Responsibilities

Qualifications:

• High School Diploma; secretarial training
• Minimum experience in general or school office work as determined by the Board
• Knowledge of automated office equipment, and excellent word processing and secretarial skills
• Strong analytical, communication and human relations skills
• Required criminal history background check and proof of U.S. citizenship or legal resident alien status

Reports To: Superintendent

Performance Responsibilities:

• Confidential Secretary: Serves as the Superintendent's confidential secretary. Performs all secretarial and confidential work as assigned by the Superintendent to include correspondence, reports, filing, telephone calls, appointments, etc.
• Office Manager: Oversees office personnel in Administrative Office.
• Board of Education Meetings: Prepares Superintendent's Recommendations, Superintendent's Report, and putting together all documents for Board of Education meetings.
• New Employees: Processes employment paperwork for new employees after each Board of Education meeting.
• Certification: Processes certification for teachers, including enrolling them in appropriate provisional teacher program with follow through until submission for standard certificate. Processes certification for substitute teachers, including criminal history and appropriate employment forms. Submits names to the County Office and, upon approval, gives names to the sub caller. Also files for renewals upon expiration date of substitute certificate.
• MCVEA: Informs MCVEA representative of new employees to be enrolled in NJEA.
• Accident Reports: Receives and processes all accident reports (staff and students).
• Incident Reports: Inputs all Violence, Vandalism and Substance Abuse Incident Reports and Harassment, Intimidation and Bullying Reports with the Department of Education by their due dates.
• Tuition Reimbursement: Receives tuition reimbursement requests for the Superintendent. Processes appropriate reimbursement for approved requests.
• Travel: Makes travel arrangements for National Competitions and various other approved trips.
• District Fleet: Maintains a District Fleet List including processing vehicle registration renewals. Maintains a list of all District-approved drivers for fleet.
• Central Office Staff: Notifies staff of emergency notifications. Receives calls for absenteeism.
• Other Duties: Performs other duties as may be assigned by the Superintendent.

Terms of Employment: Twelve months. Salary to be established by the Board of Education.

Evaluation: Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.