Finance Coordinator

Job Description

Job Description

GENERAL SUMMARY: 

The Finance Coordinator ensures the accuracy of all financial expenditures of the business. The coordinator will provide daily and weekly financial analysis to the respective team. The coordinator position will perform daily financial duties that support the business including the day-to-day accounts payable clerical duties and biweekly payroll administration.

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

1. Prepares Supplier Invoices: Establishes and maintains vendor information and payment practices; schedules payments within the acceptable time frame to maximize discounts and minimize interest charges and penalties; maintains communication with vendors to resolve issues. 

2. Processes Supplier Invoices: Validates invoice accuracy; assigns correct vendor code; enters invoice information into Restaurant365 Accounts Payable system to generate payment voucher; calculates applicable taxes to ensure compliance; ensures proper allocation of costs within the General Ledger; processes check runs or bank drafts for vendor payment for approval; processes requests for manual checks when necessary. 

3. Performs Vendor Maintenance: Requests W-9’s, establishes and maintains vendor information, payment terms and 1099 status. Enters vendor bank information for EFT payments. 

4. Performs General Accounting Duties: Performs routine clerical duties includes filing, copying and scanning invoices. Forwards invoices to managers for approval, pulls supporting documentation for audits, P&L questions or general research. Processes sales tax data for period filings with respective tax authority. 

5. Crewmember Administration: Processes new hire paperwork for accuracy and ensures it is uploaded to payroll processing software. Processes any status change forms for current and past crewmembers. Processes verification of employment per company written policy. 

6. Processes Payroll: Manages the timely processing of company payrolls in coordination with operations teams. Ensures all paycheck issues are addressed timely. Provides payroll reports as needed to the management teams. Processes all payroll journal entries into Restaurant365 accounting software. 

7. Budget/Forecasts: Contributes to the annual restaurant and corporate level budget process. Periodically updates the annual budget to include the effects of all new information to determine the most likely estimated financial result for the current year. Manage the sales forecast and reporting model to project and report short and longer term sales results on a regular ongoing and periodic basis. 

8. Business Support: Provide financial analysis support for all departments throughout the organization for both current and new initiatives. Perform ROI and trend analysis in support of operations, marketing, and development initiatives, as requested. Examples of analysis might include analyzing the expected ROI of proposed new restaurants, reviewing possible modifications to the restaurant manager bonus program, conducting menu mix/menu price analyses, and performing ROI analysis for marketing campaigns. Manage recipe costing for new menu development. 

QUALIFICATIONS: 

• One Year of Accounts Payable or related accounting experience preferred 

• One Year of Payroll experience and general ledger preferred 

1|Page Revised 12/2021

Job Description 

Finance Coordinator 

• Must have knowledge of general computer systems including Microsoft Office (Word, Excel) 

• Knowledge of Restaurant365 or Quickbooks preferred 

• ADDITIONAL REQUIREMENTS: 
  
  
• The intellectual and physical demands described below are representative of what must be met by a Crewmember to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Crewmembers with disabilities to perform the essential functions. 

• Ability to multi-task 

• Ability to work with minimal supervision 

• Must be detail oriented 

• Ability to work under tight deadlines 

• Ability to prioritize tasks and manage time 

• Ability to maintain high levels of confidentiality 

• Has excellent interpersonal and communication skills