Accounts Payable Specialist II

BNBuilders Accounts Payable Specialist II

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. If you are looking to be a part of an open, supportive team and receive exciting challenges that promote personal and professional growth, look no further than BNBuilders!

JOB SUMMARY:

The Accounts Payable Specialist II is responsible for accurately and efficiently processing vendor invoices, purchase order matching and review, verifying payments, reconciling accounts, and maintaining financial records within the accounts payable department. This role involves advance understanding of accounts payable processes and more complex tasks and responsibilities compared to a junior role.

SALARY RANGE: $25.50 - $34.00 hourly, $53,040.00 - $70,720.00 annually (companywide)

Pay is based on a number of factors including market location.

BENEFITS:

• Group medical, vision, and dental insurance, including a choice of two benefit plans - a PPO plan and a High Deductible/ Health Savings Account plan with company contribution to HSA.
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Vacation accrued on a weekly basis at a full-time annualized equivalent rate of 15 days (3 work weeks) per year.
• Sick leave accrued at 1 hour of sick leave for every 30 hours worked with an annual carryover of 80 hours.
• 10 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and your manager's assessment of your performance.
• A 401(k) savings plan under which BNB matches the first 3 percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (pre-tax) and Roth (post-tax) contribution options.
• We are proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It's 100% company-funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).

JOB RESPONSIBILITES:

• Timely and precise administration of all advanced invoices, vouchers, disbursements, and intercompany transactions.
• PO matching and receipt posting and identify and improvements for resolution support and enhance AP workflow efficiency and accuracy.
• Generating, reviewing, and distributing weekly invoice and purchase orders status reports to Operations/Projects Teams.
• Processing and reviewing with review of processed expense reports and advanced and check requests including tax-related, Union EFT/ACH requests.
• Maintain vendor records, reconciliation of accounts aging reports and facilitate effective communication with vendors and internal stakeholders regarding all queries to aid resolve issues and provide relevant information.
• Process/Reconciling revolving credit card transactions and maintaining documents for audit support and financial report preparation.
• Posting and verifying details of funds disbursed on behalf of the company and deposits received g., rebates, discounts ensuring they are recorded & allocated into the into the company database and maintained as active records.
• Process cost entries and adjustments and ensuring recurring entries are processed, adjusted, or terminated at appropriate trigger points.
• Administer vendor accounts, maintaining current W-9 records for annual 1099 reporting and may assist with month-end closing, and other special projects as assigned.

QUALIFICATIONS:

• Strong Accounts Payable experience with understanding of accounting and AP processes. Construction industry experience preferred.
• Strong analytical and problem-solving. Strong organizational skills, exceptional communication, and customer service rapport.
• Ability to work as a highly cooperative and collaborative member of a professional team.
• Proficiency in Microsoft Word, Excel, and Outlook required. Experience with automated invoice processing system.
• Proficiency in utilizing accounting ERP systems e.g., CMiC, Sage 100/Sage APA (Beanworks), and Sage AP-PO process and Power BI Dashboard Reports.
• Ability to handle a fast-paced environment while maintaining accuracy.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Diversity and Inclusion

At BNB, diversity, equity, and inclusion are the driving forces in which our culture is built. We recognize that our unique and vast differences bring a richness to our lives and work environment. This fosters stronger and more meaningful relationships within our company and the communities in which we serve. Our mission is to strive to provide an environment that is respectful, safe, fair, and inclusive, so that we can be stronger, wiser, and better together.