Project Controller

Overview


Project Controller

About Fairweather

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

Why You Should Work for Us

• Supportive and collaborative work culture
• Opportunities for professional development and career growth
• Commitment to employee safety and well-being
• Retirement Plan: 401(k) up to 4% company match.
• Employee Assistance Program (EAP): Free counseling and support services

POSITION PURPOSE

The Project Controller will work closely with our small Anchorage-based office team during this period, owning the day-to-day financial tracking of the project. This is a hands-on role suited to someone who has worked in a North Slope or arctic construction environment and understands the pace, the paperwork, and the cost structures involved.


This position involves supporting a client's exploration project in West Harrison Bay, located about 90 miles WNW of Deadhorse, AK. The project plans to drill three exploration wells from artificial ice islands in shallow nearshore waters during Winter 2026/2027. Preparations, including staging camps, drilling, and construction, will occur in summer 2026, with equipment pre-staged on shallow draft deck barges moored in the Kogru River and at the old DEW line site there. Equipment will mainly be loaded from West Dock in Prudhoe Bay via tug and barge. Site preparation and sea lift are scheduled from early July to late September 2026. Winter operations begin in late November with crews mobilized for ice construction. Between these phases, caretakers will monitor the site and equipment during the shoulder season.

LOCATION: Anchorage, Alaska (office-based)


SCHEDULE: Monday - Friday 8:00 am - 5:00 pm

June - September (with potential for extension into winter season)

POSITION: Contracted / Temporary Position


KEY RESPONSIBILITIES

• Assist in setting up contract tracking systems to maintain visibility of open PO's / Work orders, spend to date, and invoice approval workflow.
• Liase with client's Accounting processes through Chief Administrative Officer.
• Assist in coding and process contractor and vendor invoices against the correct AFE cost codes and work breakdown structure
• Review invoices for completeness per contract - verify quantities, rates, and contract terms before routing for approval; flag discrepancies and follow up with contractors to resolve
• Produce and distribute weekly cost reports showing actual spend versus budget by cost category, with clear variance commentary
• Maintain the committed cost register, tracking all purchase orders and contracts to ensure committed but uninvoiced amounts are captured in the forecast
• Manage the logistics budget line items and review freight invoices for accuracy against contracted rates
• Identify and flag upcoming large invoices or milestone payments that will require a cash call, giving leadership sufficient lead time to arrange funding
• Track and process change orders, ensuring approved scope changes are reflected in the budget and forecast
• Liaise with contractors to obtain cost reports, progress claims, and supporting documentation in a timely manner
• Provide general logistics support as needed: for example, helping to coordinate field trucks, contractor accommodation as needed.
• Maintain organized, audit-ready cost files and documentation throughout the project
• Prepare a clean handoff cost report and updated forecast at contract end for transition to internal management through the drilling phase
• Serve as general receptionist in Anchorage office, supporting office team as necessary.

QUALIFICATIONS

Direct experience in a North Slope or northern Alaska project environment is required - backgrounds such as rig clerk, ice road or winter construction administrator, or camp administrator, are well suited to this role

Solid understanding of AFE structure, cost coding, and invoice processing in an oil and gas or heavy construction context

Familiarity with marine, sealift, or construction cost structures and contracts is a strong asset

Experience reviewing subcontractor invoices and progress claims for accuracy against contract terms

Comfortable producing clear, concise weekly cost reports

Strong Excel skills; experience with QuickBooks is an asset

Highly organized with strong attention to detail - accurate documentation and tidy files are a core part of this role

Able to work independently in a small team environment with limited hand-holding; proactive in flagging issues rather than waiting to be asked

WORKING CONDITIONS

This is an office-based role in Anchorage. Standard Monday-Friday schedule with flexibility during peak invoicing periods. No site travel is anticipated, though familiarity with remote northern operations is essential context for the work.

REASONABLE ACCOMMODATION: It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.


Qualifications