Events Marketing Coordinator

Role introduction

As an Events Marketing Coordinator you can expect to...

• Coordinate the execution of conferences, trade shows, customer events, executive programs, Microsoft-sponsored initiatives, and other field marketing activities across the U.S.
• Manage event logistics from planning through completion, including timelines, checklists, registrations, shipping, booth materials, signage, giveaways, and onsite requirements.
• Partner with vendors, venues, event organizers, and internal stakeholders to ensure events are delivered smoothly and on schedule.
• Support attendee registration, pre-event communications, and internal activation efforts that drive participation and engagement.
• Coordinate speaker logistics, presentation requirements, and session execution to ensure a seamless event experience.
• Maintain event calendars, budgets, documentation, and key deadlines to support effective planning and execution.
• Ensure Sales and Marketing teams have the information, materials, and resources needed to maximize event success.
• Support onsite event execution at priority programs, including booth setup, registration activities, and attendee experience management.
• Coordinate post-event lead processing and follow-up activities in partnership with Marketing Operations, Business Development Managers, and Sales teams.
• Track and report on key event metrics such as attendance, leads, meetings, and pipeline activity.
• Contribute to continuous improvement of event playbooks, processes, and execution standards.

You're great at...

• Staying highly organized and managing multiple projects, deadlines, and priorities simultaneously.
• Paying close attention to details and ensuring nothing falls through the cracks.
• Coordinating complex logistics and keeping programs on track from planning through execution.
• Communicating clearly and confidently with internal teams, external vendors, venues, and event partners.
• Building strong working relationships and collaborating effectively across teams.
• Adapting to changing priorities in a fast-paced environment while maintaining a high level of accuracy.
• Taking initiative, identifying gaps, and proactively resolving issues before they become problems.
• Supporting both in-person and virtual event experiences with a focus on quality and execution excellence.

Sound interesting? If so, you'll have...

• 1-3 years of experience in marketing, events, project coordination, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated project management skills with the ability to manage multiple concurrent deadlines and initiatives.
• Strong written and verbal communication skills.
• Experience coordinating with internal stakeholders, vendors, or external partners.
• The ability to thrive in a fast-paced environment with changing priorities and competing demands.
• Willingness and ability to travel within the United States to support key events.
• Experience in B2B technology, professional services, or a related industry is preferred but not required.
• A proactive, solution-oriented mindset with a willingness to take ownership and drive execution.

The Perks

We offer competitive pay with a performance-based bonus. Our employees also enjoy unlimited paid time off and a flexible and affordable benefits program designed to help you be and stay well, including: medical, dental & vision coverage, flexible spending accounts, health reimbursement account, and a 401(k) plan with a company match. Additionally, you'll have the benefit of working alongside enthusiastic and energetic teammates in a dynamic and thriving environment.

HSO is an Equal Opportunity Employer.